Only one trip per year is supported. In general, only one presenter per paper or poster is supported. Preference is given to first authors. For research proposals, preference is given to thesis and dissertation research.
GRAF meets to review research requests twice a year: in early fall and late winter. Travel requests are reviewed only once a year at the late-winter meeting.
All awards are made on a reimbursement basis; in other words, after GRAF notifies you, you must submit original receipts to obtain the money. As with all University budgets, GRAF's budget operates on the fiscal year that begins July 1 and ends the following June.
When submitting proposals, you must only list expenses for the current fiscal year. If you are attending a conference that occurs before July 1, submit expenses beforehand, in spring; submit the next year if the conference occurs after July 1.
- Research proposals: A five-to-10-page proposal is required. See the guidelines for preparing research proposals (PDF). Research awards are never more than $500, and generally are no more than $250 - $300. Only submit proposals for funds that will be spent during the current fiscal year.
- Travel by air: Travel money is only available to students actually presenting papers/posters. Students receive a certain percentage (determined by the amount of available money and the number of requests) of the least expensive airfare costs. GRAF only supports one conference trip per student per year. The conference must be within the continental United States or Canada. GRAF's intent is to fund up to 75 percent of the airfare when all sources of support are considered (e.g., adviser's grant, GSAC funds, etc.). View PDF travel request forms.
- Requests less than $50: Requests for research expenses less than $50 (i.e., supplies, Xeroxing, subjects) should be submitted directly to GRAF. These requests can be considered and funded at any time during the academic year. Requests should not exceed one page and should include a brief justification.
- Reimbursements: Proposals can include requests for reimbursement of funds that you spent on research or travel at any time after July 1 of the academic year and before June 30 of the academic year. You cannot be reimbursed for expenses unless you submit receipts before the end of the fiscal year. With the exception of the tax on airline tickets, you cannot be reimbursed for taxes.