Space Survey Summary

This section is the policy regarding DU's annual space survey including instructions for completing survey forms and room codes.  This sections also includes a summary of property summarizing square footage and cost information.

PROJECT SUMMARY

Purpose and Objectives of Survey

PURPOSE

Regulatory Requirements

Space Surveys are a federal regulatory requirement under OMB Circular A-21 as part of the University’s annual Facilities and Administrative (F&A) Rate Proposal.  The space survey is the basis for allocating the facilities costs to University activities, including organized research in compiling the F&A (or Indirect Cost(IDC)) rate for grants and contracts.

The space survey is an integral and extremely important part of the overall F&A calculation. A large portion of the unrestricted IDC revenue recovered by the University is dependent on the Space Survey.  The survey will be audited by the DCAA (Office of Naval Research auditors).  The survey drives the entire Facilities portion of the uncapped F&A rate.  The results of the space survey should correlate closely with the overall cost bases of the University.

University Space Utilization

The University will utilize the Space Survey to determine space utilization on the campus in order to maximize space utilization in providing service to our students, faculty, & staff in the most cost efficient manner possible.

Budgeting and Planning

The University will be able to use the space survey as a basis for studying the overall University cost structure and establish rates, specifically the Operations & Maintenance rates for Facilities Management.

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