Faculty & Staff
Meeting and Event Planning Guide

Self-Management Guide

Sodexho Guidelines

Room Capacities & Availability

Table & Chair Set-Up Procedures

Room/Table Configurations

Arranging Event Parking

Room Reservations | Time Needed | Catering | Audio-Visual | Set-up | Cleanup | Last minute Set-Up/Cleanup | Parking | Campus Safety | Emergency Response

This site is intended for DU Faculty & Staff event planning. If you are not a member of the University community and are interested in booking an event at DU, please visit the Concerts, Conferencing & Events Web site at www.du.edu/events.

Welcome to the University of Denver meeting and event planner. This planner serves as a guide to assist each DU faculty and staff person with self-managing a departmentally sponsored meeting or event.

Other than academic classes scheduled as part of the curriculum, a University event is an event that is held in a University building or outdoor space on the University Park Campus. A University event must be sponsored by an officially recognized DU department or organization.

The planning, coordination, production and on-site supervision of the event will be the responsibility of a University employee who volunteers or is assigned to represent the sponsoring department or organization for this event.

• All space reservations that were booked by December 1, 2002, will be honored. Event information will be forwarded to the appropriate space reservation staff person. Please refer to the contacts below under Room Reservations.

All University-sponsored summer and winter break conferences will be coordinated and managed by Intellectual Property and Events (IPE). Please contact IPE at 303-871-4333 (x14333) to set up a conference.

The University also welcomes non-University entities to hold meetings and events on the University Park campus. To hold a non-University sponsored event, please call 303-871-4333.

Set up an Event

Fill out and fax the Facilities Management Room Set-up and Takedown Request form to order set-up services.

Room Reservations

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Time Needed

Food catering requires various times for set-up and/or cleanup, ranging from 15 minutes to two hours. Please refer to Sodexho’s guidelines for set-up and cleanup.

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Catering

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Audio-Visual

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Set-up

Fill out and fax the Facilities Management Room Set-up and Takedown Request form to order set-up services.

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Cleanup

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Last minute Set-Up/Cleanup

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Emergency Response

Notify University of Denver Campus safety immediately of any emergencies that occur during events, including injuries, illnesses, fire, or power outages.

Campus Safety Emergency Phone Number — x13000

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