Home

Step 1: Book Venue(s)

Step 2: Risk Management

Step 3: University Counsel

Step 4: Media Relations & Equal Opportunity

Step 5: Facilities (Set-up & Tear-down)

Step 6: Food & Beverage

Step 7: Campus Safety & Parking

Step 8: Event Media Support & UTS

Step 9: Complete Event Document

DU Faculty and Staff Event Planning Guide

Step 1: Book Venue(s)

Finding a Venue

To reserve a space and/or obtain information on availability, the Event Manager must contact the Building Representative in the space they desire to use.

For a complete list of venues and contacts, please refer to the Building Representative and Room Directory.

Gottesfeld Room, Ritchie Center	Davis Auditorium, Sturm Hall	Community Room,  Craig Hall	Sidelines Pub, Driscoll Center	Tuscan Dining Room, KSHM

Booking Guidelines

When booking a space, please consider the following:

• Check with the Building Representative regarding any specific rules and regulations for that space (i.e. catering rules, decorations, hours, etc.)

• Your booking start time must be when you, your staff and any vendors need to access the room. The booking must include enough time for your vendors (i.e. caterers, multimedia, etc.) to set-up, as well as time to prepare materials, and decorate the room.

• Similarly, your booking end time must be the time you will leave the room after cleanup, removal of decorations, etc.

• Every event that has a setup MUST have a tear-down. This means that the room should be cleaned, equipment is returned to its original location, and (if applicable) existing room furniture is returned to the default set.

• All outdoor bookings must be accompanied by a rain location. It is the Event Manager's responsibility to ensure that there is a back-up venue for outdoor events.