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Conference & Event Services

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Conference Planning

The following information will be useful to keep handy during the conference planning process. For more information or if you have questions, please contact your assigned event manager at any time.

DATES & DEADLINES

2015 First Available Night

June 11th

2015 Last Available Night

August 8th

20% Deposit

Upon signing the Agreement

30% Second Payment

60 days prior to check-in

Certificate of Liability Insurance

60 days prior to check-in

Final Meeting Room Needs

30 days prior to check-in

Third Payment (Balance)

10 business days prior to check-in

Housing & Meal Guarantees

10 business days prior to check-in

Final Technology Needs

10 business days prior to check-in

Final Rooming List

5 business days prior to check-in

Final Payment

Within 30 days of receiving Final Invoice

PACKING LIST

We recommend the following packing list for all attendees:

  • Toiletries—Soap, shampoo, and other toiletries are not provided. 
  • Alarm clock/phone—Rooms are not equipped with an alarm clock or phone.
  • Water bottle—Due to our dry climate and high altitude it is very important for guests to stay properly hydrated. Attendees can fill up their water bottle in one of the numerous hydration stations across campus.
  • Sunscreen—Sunburns can happen easily in Colorado; we get over 300 days of sunshine each year!
  • Weather protection—Although summers are generally warm and dry, guests should be prepared for unexpected weather or temperature changes by packing a light jacket, long pants, closed toe shoes, and a small umbrella. 
  • Cash & quarters—Vending machines and laundry rooms are coin-operated. Guests bringing a vehicle to campus may also need cash to purchase a parking permit.
  • Laundry detergent—Guests staying for longer than a week are encouraged to bring detergent for their laundry needs, as well as quarters for the washers and driers.
  • Fan—Although we have a limited number of fans available, guests staying in a non-air-conditioned residence hall are encouraged to bring their own fan whenever possible. 
LINEN EXCHANGES
  • All guests receive a linen packet that includes a pillow, blanket, sheets and towels.
  • Guests staying for longer than one (1) week may exchange their sheets and towels ONCE each week. Pillows and blankets will not be exchanged.
  • Guests will be responsible for depositing their used/dirty linens in a bin which will be located in a central location of the residence hall (varies by building).
  • Clean sheets and towels may be collected from the same location.
TRANSPORTATION

Public transportation to and from the DU campus includes bus or light rail routes to popular locations such as the 16th Street Mall in downtown Denver, Cherry Creek Shopping Center, and the Tech Center. Please be sure to visit the RTD website for trip planning, schedules, and other helpful information.

Please review our Maps & Directions page as well.

MAIL

Mail cannot be delivered directly to the residence halls during the summer months. Guest mail may be sent to the Conference & Event Services office instead. Due to the large number of people and groups visiting campus, guests should allow 1-2 additional business days to receive their mail.

The following address should should be used VERBATIM:

[Guest Name]
[Conference/Camp/Program Name]
C/O DU Conference & Event Services
1745 S. High St.
Denver, CO 80210
 
FITNESS CENTER

Guests may utilize the Coors Fitness Center at a reduced rate. Guests must show their conference swipe card (provided at check-in) to receive the discounted rate and pay in cash at the fitness center front desk. For hours and other information, please visit the Coors Fitness Center website.

EMERGENCY

WHAT TO DO WHEN

The University of Denver is committed to creating a safe environment at all times. Clients are encouraged to become familiar with the University's Safety and Emergency Procedures. Faculty, staff, students, and visitors should contact Campus Safety for safety concerns and questions at all times. Please make note of the following important phone numbers:

Life Threatening Emergency:       911 then 303-871-3000
Campus Safety-Emergency:          303-871-3000
Campus Safety-Non-emergency:   303-871-2334
 

HOSPITAL

On-campus health services are not available for summer conference guests. The nearest hospital to the DU campus is:

Porter Adventist Hospital
2525 S. Downing St.
Denver, CO 80210
303-778-1955 (main)
 
RESOURCES

Here are some other helpful resources: