The University requires potential capital projects to be developed in a uniform manner that will help senior leadership understand and consider the idea. Capital projects should contribute to fulfilling the goals of the University, including inclusive excellence, innovation, integrity, and engagement. Proposed projects must explicitly include a statement of how the project addresses the needs of our diverse campus community.
If a project is a minor repair, the request must be made by submitting a work order here.
For all other projects, a project development review process will be staffed by the Office of the Vice Chancellor for Business and Finance for the Provost’s Office. The first step in the project development process is to fill out the Concept Description section of the Phase I Capital Project Proposal form. If you do not know whether your project requires a work order, or is a capital project, please call Scott Schrage at x13253.
Once you have filled out the Concept Description please email the form to Scott Schrage at firstname.lastname@example.org. Scott will facilitate the process from there with the appropriate Facilities and Provost staff, and develop the remainder of the Phase I document with the project contact.
The Phase I Development process usually results in a review by the Senior Staff advisory group.* If the group desires to recommend the proposal, a more-detailed Phase II plan will be required to be created for review by the Chancellor.
Typically the process will occur in the following order:
- Fill out Conceptual Description (Section I) on the Phase I form, and send to Scott Schrage (Assistant Director, Facilities Management and Planning ) at email@example.com. Scott will contact Facilities and set up a meeting between the project contact/sponsor with a project manager to get a rough project scope and cost estimate within 10 days of receiving the form.
- Once the estimate is provided by Facilities, Scott will describe in Section II the physical elements of the project scope and the project estimate.
- This updated Phase I form will then be sent back to the project contact, who then reviews Section II, fills out Section III and returns it to Scott
- Scott will then forward the completed Phase I form to the Senior Staff advisory board.
- If the Phase I review is recommended, then a more detailed Phase II proposal must be submitted.
Capital Projects Feasibility and Approval Process (Phase 2)