FML 1.5 - Special Project Requests
Incidents have occurred where departments have contracted outside the University for space modifications without coordinating their efforts through Facilities Management. As a result, problems such as code or legal violations, duplicated work or budget problems have resulted. The Offices of Facilities Management and the University Architect need to be consulted for all space modifications to ensure that the work a department has contracted meets all code and legal requirements and maintains University standards.
In an effort to provide more structure to the process, improve communication and ensure professional attention to each project, the Department of Facilities Management has created procedures to follow when a department wishes to undertake a special project involving buildings.
Facilities Management serves as a resource to department to determine the project scope, develop cost estimates, select consultants and contractors, receive and analyze bids, award the work, monitor the contractor’s performance and coordinate the department’s timeline and budget.
Departments provide initial program scope and requirements by completing a Special Project Cost Estimate Request Form, financial resources and a department liaison to coordinate the project with Facilities Management.
Effective Date: March 16, 1998