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Faculty & Staff Email

Faculty & Staff

Bulk Email Policy

Campuswide email

Background

The department of Internal Communications in the Division of Marketing & Communications will serve as the administrator for the bulk email system and is authorized to send out messages to the larger community of DU students, faculty and staff.

Campuswide bulk email criteria

To be approved for broad distribution, a bulk email request must meet the following criteria:

  • Address an issue of campus safety or health
  • Be critical and time sensitive
  • Be of interest to the vast number of recipients

Approved subjects for campuswide email:

  • Messages from the chancellor or provost
  • Administration personnel changes (resignations, searches, appointments, etc.)
  • Campuswide initiatives, such as:
    • Sesquicentennial
    • Shared Services
  • New building announcements
  • Regular quarterly messages pertaining to job success, such as:
    • Religious holidays and holy days
    • Course reserves
  • Annual messages pertaining to job success/business updates, such as:
    • Budget transmittal
    • Faculty activity insight
    • Annual consumer discloser notice
  • Human Resources updates, such as:
    • Open enrollment
    • Merit

Note: Bulk emails do not replace the Campus Safety emergency notification system.

If your email does not meet these criteria, you may submit the information to an alternate e-communication channel:


 

Audience

Channel

Submit to:

Faculty and Staff

DU Digest weekly e-newsletter
(see the submission guidelines)

Katie Watt, Internal Communications Specialist – Division of Marketing & Communications
katie.watt@du.edu

Undergraduate students

Undergraduate Student Government (USG) weekly email

Sasha Goldblatt, Secretary of Communications - USG (AY 2014-2015)
USG@du.edu

Graduate students

Graduate Student Government (GSG)
bi-weekly email

Kritika Dwivedi, Director of Communication – GSG (AY 2014-2015)
kritika.dwivedi@du.edu

All DU Alumni

Monthly e-newsletter

Lesley Thompson, Asst. Director, Alumni Online Community
stayengaged@du.edu

Parents

Parents@DU e-newsletter

Sharon Bond, Director, Parents Program
sharon.bond@du.edu


Campuswide bulk email request

If your request meets the criteria outlined above, complete the bulk email request form. Internal Communications staff will ensure the message meets the approval criteria and is aligned with the University’s mission, vision and values.

Internal Communication staff will then submit your message for approval by DU senior administration.

Requests must be received at least two business days prior to the requested distribution date. Most requests will be processed within 24 hours.

Message formatting

Internal Communications staff will place your message in the appropriate template designed by the Division of Marketing & Communications.

All messages must include the following at the time of submission:

  • Clear and compelling subject line
  • Name(s) of the person(s) or department sending the message
  • Contact information for the person designated to handle further questions and comments
  • Date intended for distribution

Messages should be clear and concise – no more than one page with no attachments. Additional information may be made available via a link in the text of the email.

Where there is a requirement to pass a document to all faculty, staff and/or students, the person requesting the message should make arrangements for the document to be placed on a Web server and include the URL in the message. Arrangements for placement of files on a Web server can be made via your departmental Web author.