1	DU Departmental Grant Administrators Fall 2004 Meeting Office of Sponsored Programs October 7, 2004
2	Agenda Introduction Research Compliance OSP Updates DUs new policy on Conflict of Interest (Issah Yakubu) Technology Transfer (Stephen Hall) OSP Project Administration Community of Science Subcontract / Consulting Agreement / Service Agreement OSP Grants Accounting Grant / Fund Structure Use of Appropriate Org with Grant Fund New Account Codes Payroll Reminders Travel Advances Effort Certification Cost Sharing Purchasing Card Upcoming Training Appendix DU Conflict of Interest Policy Community of Science Listing of DU Expense Account Codes
3	Office of Sponsored Programs (OSP): http://www.du.edu/orsp
4	Research Compliance IRB (Institutional Review Board for the Protection of Human Subjects) www.du.edu/orsp/irb.html Federal-wide Assurance Updated IRB application IACUC (Institutional Animal Care and Use Committee) www.du.edu/orsp/animal.html Federal wide Assurance Forms: Protocol for Use of Live Vertebrates for Research or Teaching Personnel Qualifications to Perform Animal Research Biohazard Material Information Questionnaire Protocol Revision Form for Use of Live Vertebrates Protocol Annual Review IBC (Institutional Biosafety Committee) www.du.edu/orsp/biosafety.html Charter Forms Cover Sheet for Review by Institutional Biosafety Committee IBC Annual Report for Approved Projects OSP Research Events Calendar http://ducal.du.edu Click on OSP Research Events under the Administrative Events Menu
5	Office of Technology Transfer (OTT) Stephen Hall, Director sthall@du.edu, ext. 14937 Carley Pavelka, Tech Transfer Administrator cpavelka@du.edu, ext. 14230 Located at: 2240 E. Buchtel Blvd Ritchie Center, 4th Floor North Denver, CO 80208
6	OSP Project Administration -- DU Department Assignments Crystal Streit Communications Daniels College of Business Graduate School of International Studies Graduate School of Professional Psychology Graduate School of Social Work History College of Law Psychology School of Engineering and Computer Science University College Undergraduate Studies Wellness Center Womens College
7	Funding Opportunities Community of Science See report on DU (Appendix B) www.cos.com NIH Update Division of Extramural Activities Support, OER National Institutes of Health 6705 Rockledge Drive, Room 2207, MSC 7987 Bethesda, MD 20892-7987 (Regular mail) Bethesda, MD 20817 (Express mail) 301-594-6584 Or submission on-line at: http://commons.era.nih.gov/commons/
8	Subcontract vs. Consulting Agreement vs. Service Agreement Subcontract: An agreement written under the authority of and consistent with the terms of the Prime Award (grant or contract) that transfers a portion of the research or substantive effort to another organization. Consulting Agreement: A written agreement that transfers a specialized service not available through a routine service provider. The contractor requires a specialized knowledge in a particular field and often requires originality, creativity, and decision-making abilities. Intellectual and professional in nature; not substantive programmatic work. Service Agreement: Work-for-hire normally conducted by a routine service provider. Purchase Order is used.
9	OSP Grants Accounting Julie Cunningham Management of Grants Expenditure systems, including Payroll, Purchasing, Equipment, Travel, etc. Management of Billing and Payment systems; finalizing monthly deposits. Management of Accounts Receivable, Collections, Overruns, and Unallowable expenses. Management of period-end closing processes. Approval of all journal entries for research funds, gainshare/flowback funds, OSP clearing funds. Reconciliations of Grants Ledger to General Ledger Preparation of quarterly VCBFA reports Audit Liaison Billing for: IRS (Internal Revenue Service) Foundations/Non-profits Other Non-federal Sponsors
10	Grant / Fund / Orgs
11	New Account Codes
12	OSP Payroll Reminders
13	OSP Travel Advances Loan through OSP Expenses posted to grant when receipts turned in Within 30 days of return If advance is not cleared, must be treated as compensation (IRS) and charged to the department
14	Effort Certification Faculty on 6-month cycle: January-June, July-December All others on monthly cycle If payroll corrections needed, complete a Payroll Adjustment Form by month
15	Cost Sharing Commitment to Sponsor Must be documented in Banner system, using Activity Code Example: Fund = 10000 Org = 271321 Account = 711100 Program = 1002B Activity Code = CS5678 (indicates cost share to Grant 35678)
16	Upcoming OSP Training and Education Basics of Grant Writing October 21, 2004 2:00 4:00 pm Renaissance North Advanced Grant Writing November 18, 2004 2:00 4:00 pm Renaissance North Developing Grant Budgets January 20, 2005 2:00 4:00 pm Renaissance North Conducted by Clark Newman
17	Appendices DU Conflict of Interest Policy Community of ScienceDU Frequency by Department Listing of DU Expense Account Codes