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Office of Research & Sponsored Programs

the grant lifecycle, mount evans observatory

Setting Up An Award

Notice of Grant Award

Overview

A notice of grant award, which is also referred to as a notice, NOGA, NGA, sponsor notice, or award letter is notification from a sponsor indicating that a proposal has been funded. Notice of grant awards are typically received by the Office of Research and Sponsored Programs, but the PI may occasionally be notified directly. The award notification may require the signature of an authorized University official. Notices should be forwarded to ORSP for review and processing.

ORSP Review of Terms and Conditions

Before accepting an award on behalf of the University, ORSP reviews all terms and conditions, regardless of the sponsor, and is responsible for negotiating appropriate remedies if an award fits one of the following categories:

  • It contains provisions that are incompatible with University policy on sponsored research
  • It is inconsistent with government-wide regulations for universities
  • It fails to include all elements agreed upon prior to the award
  • It requires modification to conform to the PI’s needs

In case of non-standard patent, copyright or licensing terms, Technology Transfer must approve the award terms, which will be coordinated through ORSP. Additional reviews maybe be required by University Counsel.

Once an award has been approved and processed, your ORSP Project Administrator will connect with you, your Department Administrator, and Budget Officer to set up a New Award Briefing. This briefing will discuss all special terms and conditions of the award and who has the responsibility to complete each item. The new award checklist can be reviewed here

Grant and Contract Negotiation

ORSP is the responsible agent within the University for negotiating terms with external sponsors. Sponsored project awards are generally awarded to the institution, not the individual responsible for the technical aspects of the project. Some level of grant and contract negotiation may be required to determine:

  1. The activity being supported or procured.
  2. The period of performance.
  3. The amount of money or value to be provided.
  4. The terms and conditions that will govern the sponsored effort.

Most routine negotiations are handled quickly and require little strategy or planning, but the Principal Investigator is always a team member during all stages of the negotiation process.

The University’s goals for mutually beneficial sponsored program agreements require negotiation of an award that:

  • Supports a successful project
  • Minimizes risk
  • Provides for conflict resolution