Cost Share Documentation

• Office of Research and Sponsored Programs sets up grant/fund and activates a Cost-Share Activity Code.
• The Cost-Share Activity Code is used with a 10000 fund and departmental operating org.
• This Cost-Share Activity Code will be needed on all transactions for salaries, supplies, travel and equipment. It will not be necessary to use the CS activity code on tuition, waived IDC or third party contributions.
• Verification of Cost-Share forms will be sent to the PIs quarterly and must be signed and returned to ORSP.

• Employees submit timesheets using departmental FOAP and Cost-Share activity code.
• Salaried/monthly employees submit salmon timesheets each month
• Benefited/bi-weekly employees submit blue timesheets weekly

• Items are purchased with direct pay vouchers or purchase orders.
• Cost share activity code must be used on direct pay forms or purchase orders to tag supplies as cost share.

• Signed statements from third party entities certifying cost match amounts.

• All cost share must be accounted for and verified before the end of the project period. Cost-share will be reported on the final financial report sent to the sponsor.

• Financial Reporting - The Financial Representative for your project will complete any necessary financial reports to the sponsor including interim and final financial reports.
• Technical Reporting - The PI may be required to provide interim narrative and/or a final narrative report that explains the progress and outcomes of the sponsor's project.
• Inventions/Patent Reporting - The PI is responsible to report any inventions or patentable products conceived during a project to the sponsor.
• Property Reporting - The PI is responsible to report any equipment that is obtained using grant dollars. Property must be reported to Gerald Mauck, Property Manager for the University of Denver. Sponsors have differing policies about ownership of property accumulated with federal dollars so contact your Project Administrator for policy clarification.