Policies & Procedures
What is usually audited?
- Cost transfers: to an auditor, a cost transfer means that something happened that should not have occurred. They will look at the transfer documents to see if they are appropriate and timely.
- Payroll charges and effort certifications.
- General purpose equipment purchased at the end of the project: auditors question whether the equipment was needed or just purchased to use up funds. They will select a number of equipment items purchased on the project, review the transaction date in comparison with the grant end date, and discuss with the PIs all those purchases within 60 days of the end date.
Types of audits:
- An audit that is part of the annual general financial audit of University financial statements.
- A sponsored-project specific audit of financial systems and expenditures in accordance with Uniform Guidance. The University is required to provide these audits to the federal government.
- The sponsor can request that an individual award be audited. These audits can be financial or programmatic.
- All University funds are subject to inspection and audit by the University's Department of Audits.
Auditors usually review these records:
- Central Records from Offices such as ORSP, Purchasing, and Payroll
- Departmental Files
- Laboratory Records
The sponsor or auditors should contact ORSP before beginning an audit. ORSP will then notify the department. If the PI or department is contacted by the auditor directly, refer them to ORSP before scheduling any visits or releasing any documents.
Financial liability for audit disallowances, other than for those which result from deficiencies in the University's policies and procedures, rests with the department, school or center having primary responsibility for the project on which costs are questioned.