Upon receipt of charges of misconduct, the SPARC shall send a confidential notification containing information on the charges to the subject(s) of the inquiry and his/her(their) immediate supervisor(s). These charges may be brought by either internal sources (faculty, staff, students) or external sources (funding agencies).
The SPARC will inquire immediately into any allegation or other evidence of possible misconduct received by it and will have 60 calendar days (unless circumstances clearly warrant a longer period) to conduct a confidential inquiry, including interviews and examination of relevant documents, and to decide whether or not sufficient evidence of fraud exists to justify an investigation and whether other University of Denver faculty or personnel were involved. A written report shall be prepared that states what evidence was reviewed, summarizes relevant interviews, and includes the conclusions of the inquiry. The Committee will distribute its written report and recommended actions through the Vice Provost for Research and Provost to Department Head(s)and Dean(s) of the College of the subject(s) of the inquiry. The individual(s) against whom the allegations were made shall be given a copy of the report of the inquiry, and any comment they make on this report shall become a part of the official record of the inquiry.
Reasonably sufficient detail of the inquiry to permit a later assessment of reasons for not pursuing an investigation must be maintained for a period of 3 years after termination of the inquiry and must, upon request, be provided to authorized personnel of the Sponsoring Agency, if applicable. If the inquiry takes longer than 60 days to complete, the record of the inquiry shall include documentation of the reasons for exceeding the 60-day period. Records of the inquiry will be destroyed after the above-mentioned period of 3 years, and the subject(s) of the inquiry will be notified by the Vice Provost for Research that such action has taken place.
Upon request of the agency sponsoring the research (hereinafter, Sponsor), records of the inquiry shall be provided to the Sponsor.
Upon recommendation of the SPARC, and if the Vice Provost for Research determines that findings from the inquiry provide sufficient basis for conducting an investigation, the SPARC will undertake an investigation within 30 days of completion of the inquiry.
An institutional decision to initiate an investigation must be reported in writing to the Sponsor on or before the date the investigation begins. At a minimum, the notification should include the name(s) of the person against whom the allegations have been made, the general nature of the allegations, and the application or grant number(s) involved. While primary responsibility for the conduct of investigations and inquiries lies with the University of Denver, a Sponsor may perform its own investigation at any time prior to, during, or following an institution's investigation. ALL DOCUMENTATION INCLUDED IN THE OFFICIAL RECORD OF THE INVESTIGATION SHALL BE AVAILABLE TO THE SPONSOR UPON ITS REQUEST. The Vice Provost for Research shall provide all notifications to and cooperate with such federal agencies as required by the regulations found at 42 CFR Part 50 relating to institutional investigation and reporting of possible misconduct.
The investigation, which shall normally be completed within 120 days of its initiation, will include conducting the investigation, preparing the report of findings, making that report available for comment by the subject(s) of the investigation, and submitting the report to the Sponsor.
Conducting the investigation, as mentioned above, will include examination of all documentation, including but not necessarily limited to relevant research data and proposals, publications, correspondence, and memoranda of telephone calls. Whenever possible, interviews should be conducted with all individuals involved in either making the allegations or against whom the allegations were made, as well as other individuals who might have information regarding key aspects of the allegations. Complete summaries of these interviews should be prepared and each interviewed party provided an opportunity to review his/her summary for comment or revision. The interview summaries will be included as part of the official investigatory file.
As part of the investigation process, the SPARC shall:
- Work in conjunction with, and secure the support of, University Counsel.
- Secure necessary and appropriate expertise to carry out a thorough and authoritative evaluation of the relevant evidence in any inquiry or investigation. Clerical support to the Committee will be provided by Office of Sponsored Projects.
- Take precautions against real or apparent conflicts of interest on the part of those involved in the inquiry or investigation.
- Prepare and maintain the documentation to substantiate the investigation's findings. This documentation is to be made available to the Sponsor through the Vice Provost for Research.
- Recommend interim administrative actions to be taken by the Vice Provost for Research, as appropriate, to protect federal funds and ensure that the purposes of the federal financial assistance are carried out.
- Keep the Sponsor, through the Vice Provost for Research, apprised of any developments during the course of the investigation which disclose facts that may affect current or potential sponsored funding for the individual(s) under investigation, or that the Sponsor needs to know to ensure appropriate use of sponsored funds and otherwise protect the public interest.
- Undertake diligent efforts, as appropriate, to restore the reputations of persons alleged to have engaged in misconduct when allegations are not confirmed, and also undertake diligent efforts to protect the positions and reputations of those persons who, in good faith, make allegations.
If the Committee determines that it will not be able to complete the investigation in 120 days, it must submit a written request for an extension to the Vice Provost for Research. This request must contain an explanation for the delay, an interim report on progress to date, and an estimate of the date of completion of the report and other necessary steps. Any consideration for an extension must balance the need for a thorough and rigorous examination of the facts versus the interests of the subject(s) of the investigation and the Sponsor in a timely resolution of the matter. If the Vice Provost for Research concurs, the Vice Provost for Research shall forward the request for extension to the Sponsor for approval. If an extension is granted by the Sponsor, the institution must file periodic progress reports as requested by the Sponsor. If satisfactory progress is not made in the University of Denver's investigation, the Sponsor may undertake an investigation of its own.
The SPARC is expected to carry investigations through to completion, and to pursue diligently all significant issues. If the Committee plans to terminate an investigation for any reason without completing all relevant requirements under this policy, a report of such planned termination, including a description of the reasons for such termination, shall be made to the Vice Provost for Research who will then decide whether further investigation should be undertaken. The Vice Provost for Research shall forward the Committee's recommendation to the Sponsor.
A final report will be submitted to the Vice Provost for Research, Provost, Department Head(s) and Dean(s) of the College of the individual(s) whose conduct was subject to this inquiry and investigation. The final report will describe the policies and procedures under which the investigation was conducted, how and from whom information was obtained relevant to the investigation, the findings, and the basis for the findings, and include the actual text or an accurate summary of the views of any individual(s) found to have either been engaged in, or blameless of, misconduct, as well as a description of any recommended sanctions to be taken by the institution.
The Vice Provost for Research, in concert with the Provost, Department Head(s), Dean(s) of the College, and the SPARC will make every diligent effort to restore and protect the professional reputation of any individual(s) found to be blameless of misconduct.
The Vice Provost for Research shall submit the final report to the Sponsor, along with the disciplinary action to be taken which could include sanctions ranging from an oral reprimand by the immediate supervisor to dismissal from the University and initiation of legal proceedings. An appeal of the above action(s) may be made by the individual(s) being disciplined in accordance with the University's policy on employee grievance procedures. The University, in its sole discretion, shall decide whether sanctions are to be imposed while an appeal is pending.
Upon receipt of the final report of investigation and supporting materials, the Sponsor will review the information in order to determine whether the investigation has been performed in a timely manner and with sufficient objectivity, thoroughness and competence. The Sponsor may then request clarification or additional information and, if necessary, perform its own investigation.
In addition to sanctions that the institution may decide to impose, the Sponsor also may impose sanctions of its own upon investigators or institutions based upon authorities it possesses or may possess, if such action seems appropriate.