Subrecipient Monitoring of A-133 Audit Reports
Section: E1
Date: 1/29/04 (supersedes 10/11/02)
Approved by: Craig Woody, Vice Chancellor for Business and Financial Affairs & Robert Coombe, Provost
PURPOSE
To assure that DU monitors recipients of federal subcontracts issued by DU (as required by OMB Circular A-133).
DEFINITIONS
- Prime sponsor: The agency or entity that provides funding for the initial grant/contract.
- Subcontract: A contract issued by DU to another organization, in which DU received funding from an external entity.
- Subrecipient: The organization that receives a subcontract from DU.
PROCEDURES
- The Office of Sponsored Programs (OSP) shall track all subcontracts that are issued on grants/contracts in which the prime sponsor is a federal agency.
- By March 1 st of each year, OSP shall provide a list of federal subcontracts to which funds were disbursed during the previous fiscal year to the Controller’s Office, including the following information:
- Subrecipient organization
- Subrecipient address
- Subrecipient A-133 contact name
- DU Grant/fund numbers
- Prime sponsor
- Prime sponsor award number
- Amount expended during previous fiscal year
- The Controller’s Office shall request A-133 certifications and/or reports from each subrecipient. Subrecipients shall be instructed to respond within 5 days of receipt of their audit report.
- Responses from subrecipients shall be directed to the Controller’s Office.
- The Controller’s Office shall review certifications/reports for audit findings and shall follow up with the subrecipients’ response and resolution to audit findings.
- The Controller’s Office shall compile a summary report, and submit to OSP by the end of June of each year.
- For those subcontractors who failed to respond to the request from the Controller’s Office, OSP shall initiate proceedings to resolve. (This may entail termination of subcontract).
REFERENCE
- Office of Management and Budget (OMB) Circular A-133