Text Box: Award Negotiation Pre-Award Costs Some sponsors authorize spending up to 90 days of prior to an award to the University being finalized. The Principal Investigator (P.I.) must request pre-award costs by filling out the University Prior Approval Request Form ORSP Project Administrators will contact the sponsor and get University approval before setting up a fund with a 90 day allocation of award costs. Contract / Grant Negotiation When a sponsoring entity has decided to provide support for a proposed effort, several types of award documents may be used between sponsors and recipients. Depending on the mission of the sponsor and the type of effort to be accomplished, the sponsor may determine any of the following types of awards to be appropriate. Contract (Fixed-Price, Cost-Reimbursement, etc) Grant Cooperative Agreement Purchase Order Letter Contract Check (Advance Payment) NOTE: All Contracts must be reviewed by the Office of Research and Sponsored Programs, University Counsels Office, Risk Management, and the Technology Transfer Office before signature. In all, some level of negotiation may be required prior to acceptance to determine the activity being supported or procured, period of performance, amount of money or value to be provided, and terms and conditions that will govern the sponsored effort. Most routine negotiations are handled quickly and require little strategy or planning, but the Principal Investigator is always a team member during all stages of the negotiation process. The Office of Research and Sponsored Programs is the responsible agent within the University for negotiation with external sponsors. Sponsored project awards are generally awarded to the institution, not the individual responsible for the technical aspects of the project. The University goal for a good sponsored agreement promotes negotiation of an award that: Supports a successful project Minimizes risk Text Box: 12