Text Box: Interpret Terms & Conditions ORSP is responsible to ensure that all grant funds are administered according to sponsor terms and conditions. Most sponsors provide these terms and conditions with the award letter so it is important to read the grant award notification letter thoroughly. If the PI has questions about these terms and conditions or questions that are not addressed by the terms and conditions, his/her Project Administrator will contact the sponsor directly for clarification. Text Box: Sponsor Contact / Modifications There are several major changes that must be requested and approved by the sponsor. Change in the Scope of Work - Sponsors award funding to complete a specific project according to the scope of work that the PI has proposed. If there is any significant change to the scope of work (e.g., cannot complete the proposed project, results indicate a different direction of focus is needed, etc.), the sponsor must approve such change by formal notice. The PI should contact his/her Project Administrator for assistance with this process. Change of PI - The PI must contact ORSP and the Project Administrators will contact the sponsor for approval. Budget Revision - The PI must complete a revised budget on a sponsor budget form and provide this budget to their Project Administrator. The Project Administrator will look over the budget for accuracy and compliance with University policies before submitting the budget to the sponsor. Extending the Period of Performance - The PI must request a no-cost extension before the end of the project period with an explanation of why funding has not been fully utilized. No-cost extensions cannot be granted solely because there is funding left to be spent out of the grant. Some sponsors allow ORSP to grant a 12 month no-cost extension to the PI, however most sponsors require that the request be sent to them before it is officially approved. Text Box: 15

Vendor Agreements

A vendor agreement can be utilized if the service or product is considered  “work for hire” and is NOT substantive to the overall project.

 

Vendor agreements are handled by the department as either a Purchase Order for any amount over $300 or a direct pay if it is less than $300. The department will be responsible for setting up the purchase orders and processing invoices for these types of agreements.