Text Box: Accounting Services ORSP is responsible for invoicing sponsors and receiving payments on grants and contracts administered through ORSP. The type of invoicing is determined by the terms of the contract and maybe: Cost reimbursable grants/contracts are usually invoiced monthly based on actual expenditures. Fixed Price Contracts are invoiced on a predetermined schedule but are not based on actual expenditures. Salary Payments Text Box: Monthly Employees When hiring a monthly benefited employee who will work on sponsored projects, a PCR form is completed with the estimated labor distribution. The portion of time expected to be spent on sponsored projects is coded to the ORSP Payroll Clearing Fund (12023). If work on sponsored project(s) is consistent for 2 or more months, a BECR should be submitted to distribute salary among the different department and sponsored project activities. When salary distribution is set up via a BECR, monthly timesheets are not required. When work on sponsored projects is inconsistent, a timesheet with the salary distribution must be submitted to ORSP each month by the due dates as posted on the OSP events calendar. The current timesheet forms can be downloaded from the ORSP website: www.du.edu/orsp/forms.html When hiring a monthly, non-benefited employee, an MBTH form is completed with the estimated labor distribution. For any monthly employee whose distribution cannot be determined at hire or changes month to month, a timesheet must be submitted monthly. Text Box: Certifying Effort (Monthly Employees Only) The Office of Management and Budget (OMB) requires that each grant recipient document time expended towards a sponsored program. Text Box: 16

Biweekly Employees

When hiring a biweekly employee, an MBTH form is completed by the department, routed for approvals, and submitted to ORSP.

 

A timesheet is completed for each 2-week pay period, showing the labor distribution, signed by the employer and supervisor, and submitted to the Department Timekeeper for entry into Banner and payment. The completed, signed timesheet is forwarded to ORSP for approval by 9:00 am of the payroll due date. (If the timesheet is incomplete, unsigned or not received by ORSP, the pay will be charged to the department rather than the grant.) The current timesheet form can be downloaded from the ORSP website: www.du.edu/orsp/forms.html

 

No effort certification is required for biweekly employees.