University of Denver - Office of Research and Sponsored Programs

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Equipment

Commitments to match funds from external sponsors for the purpose of purchasing equipment may be made by the Department Chair, the Dean, the Vice Provost for Research, or a university employee who has fiscal responsibility for university non-restricted funds. Such commitments are considered cost-sharing. Authorization from these individuals is required prior to proposing any commitments, and these individuals will need to consider such commitments in their budget planning processes.

Procedures

When a proposal is prepared, the PI shall work with ORSP to identify cost-shared expenses.

If a match for equipment is required, the PI shall obtain commitments from the Department Chair, Dean and/or Vice Provost for Research. Commitments shall be indicated on the ORSP Proposal Review & Approval (PRA) Form by noting the amount, fund/or, expected fiscal year of expense and signature.

Upon award of grant, ORSP shall communicate to the PI and Department Administrator the amount that is reserved for match and the fiscal year. The PI/Department Administrator shall confirm expected purchase(s) by indicating the DU purchase order number(s) and returning to ORSP.

The equipment shall be purchased from departmental funds.

The department shall submit invoice(s) and copy of financial transactions that have been paid to ORSP for reimbursement to their department fund/org.

ORSP makes expense transfers to the appropriate FOAP.

Office of Research and Sponsored Programs (ORSP)