Procedure for Grade Appeals
Guidelines for Interpretation and Implementation
Scope of Review
The chairperson, grade appeal committee or dean may recommend grade changes but shall have the power to alter grades only in cases of clearly established procedural error or substantial capriciousness or arbitrariness in evaluation.
Any appeal must be in writing, dated and headed with the words "Academic Appeal." Once a formal appeal is presented to a faculty member, it must be presented in its original form at all later levels of appeal, although new statements may be added at any time.
Any evidence and all direct and supporting statements once made, become part of the permanent record of the appeal and must be produced at each level of appeal.
At each level of appeal, a written, dated decision and written reasons for the decision must be provided to the affected party or parties-the student, the faculty member and any person who has rendered a decision at an earlier level of appeal.
Students are permitted to submit evidence in writing. At the discretion of the University, students may be invited to present their appeal in person.
Grade Appeal Process
First Level: Appeal to the Faculty Member
A student will, where possible, attempt to resolve the issue informally with the professor before filing a written grievance. Should attempts at informal resolution fail, the student may wish to file a formal grade appeal. After receiving a formal appeal, the faculty member shall assure that a written decision with express reasons is available or delivered to the student within 30 calendar days. Should the student fail to take further action within 7 calendar days after receiving the faculty member's decision, that decision shall stand. If the student is dissatisfied with the decision or does not receive a response from the faculty member within 30 calendar days, he/she may proceed to the second level of appeal.
Second Level: Appeal to the Department
Third level: Appeals Committee
If the student elects to continue the appeal after the chair's decision or recommendation has been received, he/she may take the matter to the dean of the appropriate academic unit (or the dean's designee) within 7 calendar days.
The dean shall ascertain within 30 calendar days whether the appeal procedures at the first and second levels have been duly followed; if they have not, he/she will require that they be followed before taking further action.
The appeals committee shall consist of three faculty members chosen by the dean or the dean�s designee. The dean or designee shall serve on the appeals committee as chairperson without vote. All deliberations of the committee will be closed and confidential.
Faculty from the same department as the faculty member involved in the case may not serve on the appeals committee.
The appeals committee should meet as soon as possible, but no later than 30 calendar days after a written, dated request for appeal at this level has been received and the Dean has ascertained that appeal procedures at the first and second levels have been duly followed. The presence of all eligible committee members (the three faculty members and the dean or designee) shall constitute the quorum.
A written recommendation shall be furnished by the appeals committee and transmitted through the office of the dean to all affected parties within 7 calendar days after the conclusion of the committee's deliberations.
The decision of the appeals committee is final.
Note: There is a separate appeal procedure for courses taught in the College of Law. Students with grievances in College of Law courses should consult the specific guidelines for academic grievance procedures for that unit.
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