University of Denver Policy Plan

1. Driving Requirements:  All DU personnel who drive owned, leased and rental vehicles for the University of Denver must pass the DU Defensive Driving Course offered by Department of Risk Management (For classes see: DU Calendar). Non-students or staff may volunteer to drive for a specific function but are also required to take the course. No unauthorized person may drive a DU vehicle at any time.  Contact Loss Control Manager at 303.871.2354.
2. Motor Vehicle Record (MVR) Guidelines:  Annual MVR checks for all drivers of DU vehicles as an essential duty in their job are required.  License must be valid; prior 3-5 years record weighted heaviest per insurer guidelines.
3. Insurance Cards for Vehicles:  Expire June 30 of each year. While Risk Management endeavors to give out new cards, it is up to the department to make sure all vehicles have the current card. Cards can be obtained by calling 303.871.2354, Loss Control Manager of Risk Management.
4. Insurance Recharges:  Insurance for all University leased/owned vehicles is charged to the department annually.
5. DU Defensive Driving Course Completion Cards:  Should be maintained by drivers at all times. If lost, the driver may be required to re-take the course.  Card validation is based on MVR check. 
6. Loss of Driving Privilege:  Driving a DU vehicle is a privilege that can be revoked. Revocation may be triggered by an MVR check showing unacceptable history, and accident frequency. You may lose your driving privileges if you have:
   • A DUI or DWAI in the last 5 years
   • Speeding ticket for 20+ mph over the posted speed limit
   • Cancellations or suspensions with in the last 3 years
   • Reckless driving ticket
   • Excess of 7 points in the 3 most recent years
   • Criminal conviction with a motor vehicle
   • Any combination of 2 or more moving violations or collisions in the last 12 months
7. Personal Vehicles: Personal vehicles are not covered by DU insurance, however if a DU employee is injured while on University business they may be covered under Workers’ Compensation.
8. Use of DU Vehicle as a Personal Vehicle:  Vehicles are occasionally assigned specifically to an individual for personal and full time use, upon approval of their supervisor.  Only authorized individuals may ride or drive a university vehicle at any time. 
9. Seatbelts:  All persons in DU vehicles (owned/leased/rental) are required to wear seatbelts at all times. 
10. 15-Passenger Van Policy:  15-passenger vans may only be used by those authorized through the Director of Risk Management.  This includes DU Safe Ride. 
11. Rental of 15-passenger vans are not allowed as of July 1, 2005.
12. Rental Car Insurance:  All liability and property damage insurance should be accepted and paid for by department renting vehicle, otherwise, DU deductibles apply.  Do not use personal insurance for DU business.
13. Accident Reporting:  All accidents involving DU owned, leased or rental vehicles shall be reported to Risk Management and Campus Safety within 24 hours due to liability issues. A report must be made for record with Campus Safety as well in order to proceed with insurance coverage.
    • Risk Management: 303.871.2327
    • Campus Safety:     303.871.3000
14. Injuries:  All injuries should be treated immediately by paramedics at the scene or if not an emergency, by your doctor or a local hospital. 
15. Employee Work-Related Injuries:  If the injured party is a paid employee of the university, the injury should be reported to the Department of Risk Management at 303.871.2354 within 24 hours. See “Workers’ Compensation” reporting procedures at www.du.edu/risk.
16. Deductibles:  University owned-leased autos are:
    • Property Deductible $10,000 paid by department if vehicle is less than 5 years old (2003 or newer). This deductible is the responsibility of the department.
      • 3rd Party liability of $25,000 (if not Workers’ Compensation or PIP)