When making purchases, whether online or in the store, be sure to specify we are a tax-exempt organization and confirm that tax will not be charged. The same holds true for purchases made personally for reimbursement later. Tax will not be reimbursed. Shipping and handling charges ARE reimbursable. The DU Sales Tax Exempt Certificate is below.
receipts are required. These may be emails, if that is how the receipt was received. Printouts of online order pages, copies of credit card statements, and packaging slips are NOT considered receipts. Receipts for a food must include the names of all attendees and purpose of meeting. Alcohol charges will not be reimbursed if being paid with grant funding. Tips are reimbursable.
Purchase Requisition/Field Order Purchase Requisitions for purchases over $899. Field Orders for purchases <$900. (You must obtain a Field Order number from the Department.)
General Purchase Reimbursement Request
Purchasing Reimbursement Policies
DU Sales Tax Exempt Certificate
W-8BEN International Vendor Form
W9 Vendor Form
W9 DU Tax Exempt Status
when applicable (Airport (DU/DIA round trip) mileage is no more than 55 miles and does not require a printout).
- Parking is reimbursed at the DIA Economy Lot Rate only.
Domestic per-diem rate
(Please note for domestic travel food and essentials are reimbursed at the per diem rate; do not include individual receipts for these expenses. First and last day of travel are reimbursed at 75% of the per diem rate.
International per-diem rate
travel, food, incidentals and hotel are reimbursed at the per diem rate. First and last day of travel are reimbursed at 75% of the per diem rate.