Skip navigation
Office of Student Employment

Frequently Asked Questions

Recruiting students:
How do I post a job description?

How long will it take to get my job description approved?
Why do I have to choose from specific categories and titles?

How do I know which pay range is appropriate?

How can I ask specific questions on the online application?

Can I collect resumes online from students?
What is JobMail?

Hiring information:
I want to hire a student with work-study. What are my first steps?

I already have the student I want to hire and don't need to recruit. Do I have to post the job anyway?

What do I need to hire a student?

I am hiring the same employee as last year. Do I need to submit another background check?
I have a student who has been working with me during the summer, and I want to switch him/her over to work-study funds. What paperwork do I need to submit?

How long will it take to process the hiring paperwork?

When can my student start working?

General supervisor information:
What is the corrective action process in the work-study program?
When does my student have to stop working?

What is the supervisor listserv?

I am no longer a supervisor. How do I unsubscribe from the listserv?

Recruiting Students

  Q: How do I post a job description? A: To create and post a job description, log in to your account and click "Add a new job for..." Select a category for your position as well as a job title, and fill in the required fields. After clicking "Submit," you will be taken to the job application page where you can modify the online application that students will use to apply for your job. If you indicated on the job description that you do not wish to collect online applications, you will skip this step. Once you have completed the job description, it will be submitted for our approval. You will be notified by email once it's approved.

  Q: How long will it take to get my job description approved? A: Typically, it will take 1-2 days to have your job descriptions approved. However, during high-volume times of the year, it may take a little longer. Also, if we see issues with the posting, we may need to contact you, which can prolong the approval process.

  Q: Why do I have to choose from specific categories and titles? A: In order to comply with the Equal Pay Act, which requires equal pay for equal work, we have worked with Human Resources to establish categories and job titles to ensure that students are receiving the appropriate pay for the work they perform. While we ask that you use these categories and job titles, you may customize your jobs by adding information in the "Summary of Duties" and "Required Skills, Knowledge, and Abilities" areas. If you are unable to find a job title/job description that fits your positions, contact Student Employment.

  Q: How do I know which pay range is appropriate? A: We recommend that you use the Grade-Level Classification Worksheet to help you determine the pay range for your position that is appropriate for the knowledge required and the work performed. Keep in mind that while we do not have set ranges, you determine the rate of pay within that range.

  Q: How can I ask specific questions on the online application? A: When submitting your job description, at the bottom of the application page you will see an option to insert a new element. Using that feature, you can insert a question that the student must answer in addition to the rest of the application questions.

  Q: Can I collect resumes online from students? A: Yes! Once you complete your job description, you will be prompted to create a custom application. This feature also allows you to collect resumes. To fully take advantage of this feature, instruct students to upload resumes in your job description.

  Q: What is JobMail? A: JobMail is a feature for students that notifies them by email when positions matching their interests are posted. If you indicated that you want JobMail sent when your job is listed, students will receive an email telling that that a new position is posted.

Hiring Information

  Q: I want to hire a student with work-study. What are my first steps? A: The first thing you need to do is submit a job description through our website for approval. If you haven't logged in yet, you will need to register for a login through our website. All on-campus jobs that require work-study must have an approved job description before a student can be hired, which can only be done through the student employment website.

  Q: I already have the student I want to hire and don't need to recruit. Do I have to post the job anyway? A: No. When you are on step 3 of submitting a job description, you can choose "No, put it in storage for me" when answering the question "Do you want the job listed immediately after it is approved?" This will keep the position in the system, but it will not be posted for other students to see. If you change your mind later, you can always log in and change the status to "listed."

  Q: What do I need to hire a student? A: Please refer to the Hiring Checklist to determine which forms you need to submit in order to hire a student. All University of Denver students will need to complete a background check before the hiring paperwork can be processed.

  Q: I am hiring the same employee as last year. Do I need to submit another background check? A: If the student was previously employed at the University of Denver within 120 days of hire, another background check is not required. Typically, supervisors do not need to submit an I-9, affirmation statement, and W-4 to Human Resources for returning students. Please utilize RZIWORK in Banner to determine whether these forms are needed.

  Q: I have a student who has been working with me during the summer, and I want to switch him/her over to work-study funds. What paperwork do I need to submit? A: If the student is a continuous hire, simply submit a hiring request through webCentral. Go to your employee tab and select "work award hire." You will need to login to your account at www.du.edu/studentemployment and transfer the job description into webCentral as part of the hiring request.

  Q: How long will it take to process the hiring paperwork? A: Paperwork received by the Monday prior to time entry will be processed by the end of the week. Please keep in mind that incomplete paperwork can prolong the hiring process. Also, please remember that hiring paperwork contains highly confidential information. As intercampus mail is an unsecured form of document transport and may take a few days to get delivered, it is not recommended that hiring paperwork be sent through this channel.

  Q: When can my student start working? A: Students may begin working as soon as the supervisor receives a confirmation email from us that the hiring paperwork has been processed. If students begin working their jobs before the confirmation email is received, your department may have to pay those students' earnings.

General Supervisor Information

  Q: What is the corrective action process in the work-study program? A: In order to assist supervisors in the corrective action process if needed, Student Employment has provided an Employee Corrective Action Form. This process involves communicating with your students, being open and positive, and offering guidance and feedback when appropriate. If you wish to terminate a student's position, a separation form must be submitted.

  Q: When does my student have to stop working? A: Students my utilize their work award through the last day of finals, June 6th, 2013.

  Q: What is the supervisor listserv? A: Subscribe to the supervisor listserv to receive monthly updates and all other information regarding news and events of the work-study program.

  Q: I am no longer a supervisor. How do I unsubscribe from the listserv? A: To unsubscribe, visit our mailing list manager page and enter your email into the "Unsubscribe or edit options" field. You can also take this step to retrieve your password.