Registration Materials: As the primary advisor for your UDCC students, you will receive registration form for those students throughout this year. You will receive the form from Jo Calhoun's office the week before Advising Week, to give you enough time to advise and to accommodate those students who have early registration. For questions on this, contact Kate Lotz, 303.871.2619. The reg form will have the student's registration time, instructions for using the registration system, and the student's alternate pin, without which they won't be able to register. Think of the alternate pin as bait: to get it, they need to see you.

Holds: A hold is placed on a student's registration if they haven't taken care of some responsibility they were supposed to take care of. Typically, these won't be lifted until the student takes care of the issue. Students can check holds at any time at webCentral (the student would click on the MyWeb tab, then Student & Financial Aid, Student Records, View Holds). Students are also notified via webCentral Personal Announcements if they have holds.

Registration time: Students register according to how many credits they will have accumulated by the end of the present term. So seniors register ahead of juniors, etc. And someone with 36 credits may register a few hours ahead of someone with 26. Student-athletes and students with certain disabilities are eligible to register at the beginning of Advising Week.

Advising & Registration Weeks: Each term, the University sets aside two weeks for the advising and registration process. But not always the same two weeks. It is often the 7th and 8th weeks of the term, but it's generally early than that in Winter (because of the short spring break) and occasionally later than that. To see when Advising & Registration Weeks are, see Important Dates section of the Registrar's web site, and click on the Year in View calendar.

Academic Progress Report (APR): The APR is a primary advising tool, and it will be crucial to the course scheduling portion of advisng. The APR places the students' courses into the requirements of the degree the University thinks the student is pursuing. Notice that phrasing. If the degree the student is actually pursuing is different, the APR will be inaccurate. Students may view their APR by going to webCentral. Once logged in the student clicks on the MyWeb tab, then Student & Financial Aid, Student Records, Academic Progress Report (APR). The student enters the current term and degree program. Of the display options, the Detail Requirements is much more helpful.

Encourage Students to Print the APR Before Meeting with You:

• Login to webCentral
• Click on MyWeb tab
• Choose Student and Financial Aid
• Choose Student Records
• Choose Academic Progress Report
• Select current term
• Choose program (or Previous Evaluations at bottom of page)
• Select Detail Requirements (rather than General)
• If a new APR is needed, Choose Generate New Evaluation

Printing APR's Yourself - webCentral

• Login to webCentral
• Click on MyWeb tab
• Choose Faculty
• Choose Student Information
• Choose ID Selection and identify the student (by ID works much faster than by name)(you'll have to select term for the 1st student)
• Choose Academic Progress Report
• Choose Program (or Previous Evaluations at bottom of page)
• Select Detail Requirements (rather than General)
• If a new APR is needed, Choose Generate New Evaluation
• Click MyWeb tab to start process for another student OR Click on the small down arrown by the browswer's Back button, and choose Student and Advisee ID Selection. You may need to right click and select Refresh. Thanks to Herschel Neumann for this suggestion.

Printing APR's Yourself - MyWeb

• Enter Secure Area in MyWeb & login
• Choose Faculty & Advisors
• Choose Student Information Menu
• Choose ID Selection and identify the student (by ID works much faster than by name)(you'll have to select term for the 1st student)
• Choose Academic Progress Report
• Choose Program (or Previous Evaluations at bottom of page)
• Select Detail Requirements (rather than General)
• If a new APR is needed, Choose Generate New Evaluation
• Click Faculty link at top of the page to start process for another student OR Click on the small down arrown by the browswer's Back button, and choose Student and Advisee ID Selection. You may need to right click and select Refresh. Thanks to Herschel Neumann for this suggestion.

Registration Difficulties: When students are actually registering (often after they have left your office), several difficulties can arise:

• Error Message: Closed (class is closed)
• Solution: Make sure student has thought about back ups before registering
• Error Message: Prerequisite (student hasn't met the prerequisite for this course)
• Solution: Check with instructor to see if prereq has been satisfied in some alternate way; make sure student has back ups--student should register for a full schedule, then contact instructor.
• Error Message: Link (the class the student is trying to register for is "linked" to another, and the student needs to register for both at the same time)
• Solution: Register for lab and lecture at the same time
• Error Message: No Registration Time Ticket (student hasn't been assigned a time to register by the Office of the Registrar
• Solution: Contact Office of the Registrar, 303.871.4095
• Problem: Forgotten Alternate PIN
• Solution: If it's OK with you, Academic Advising will release the alternate pin to the student. We'll seek your approval, so that the student doesn't use Advising to avoid advising!