Departmental Backup Policy
- University faculty and staff have access to a networked drive provided by University Technology Services. Faculty and staff in the Sturm College of Law and Computer Science may have access to division specific resources.
- All network storage resources must have a backup policy. Non-UTS domains need a UTS approved backup policy for Desktop and Laptop Computers. A current copy of this policy must be on file with UTS. Individuals using non-UTS domains must follow the approved backup policy.
- Network file storage is the preferred backup mode.
- Files may be copied to once-writeable media (CDs, DVDs) or rewriteable storage media (e.g., hard disks, other magnetic media, and flash memory devices/thumb drives). These media must be stored in a secure location.
- Every device or file should utilize a password so all information is protected. Protected information must be encrypted per the Secure Computing Policy.
- Backup procedures for all servers must be approved by UTS. Procedures must include an appropriate time schedule, media description, storage, documentation, and testing process.
- Knowledge of the backup location and access to the site should be limited to a few key people within the organization, but at least two individuals should have access to the facility. In addition, the access should be documented and given to a senior administrator outside of the technology team.
- Servers located in an UTS Collocation Facility may take advantage of the UTS offsite server backup. This backup will meet all necessary physical security, storage, documentation, and testing criteria.
- An individual outside of the technology team will audit all backup procedures regularly to insure that backups are taking place as outlined in the policy.