Activities & Events
On- and off-campus events help create community on campus, especially in our academic departments and student organizations. Some events can drive additional revenue to support the University mission. During Phase I and II, in alignment with the state and local public health orders, all events at the University of Denver were prohibited regardless of size.
In Phase III the University of Denver is restricting in-person events and meetings to mitigate the potential for campus spread of COVID-19. We are providing guidance and resources to engage and build community and a sense of belonging while still minimizing the spread of the virus. Due to the limited amount of on-campus space and the prioritization of available space for student learning, events will be handled pursuant to the following procedures, which will be in place through March 31, 2021 unless state or local ordinances require us to further limit attendance or change other aspects of our current phase III plan.
Event General Principles
- Units should host most events and activities in virtual environments rather than on campus, and only request in-person approval for essential events.
- Essential events are defined as any gathering of 6 or more people who are gathering on University property or on University-affiliated properties, for essential business purposes that include but are not limited to: social, programmatic, organizational operation or training-based needs. This includes events sponsored by the university, colleges, schools, departments or units, as well as student-sponsored events.
- Maximum attendee count is 25
- On-campus internal events should consist of members from the DU community with an active 87# to follow university COVID protocols. External attendees are not permitted except for guest speakers, who must follow the visitor protocol.
- On-Campus external events are allowed in three units with specific external event protocols, and are also responsible for assisting in contact tracing: Burwell Center (for alumni engagement), Admissions (prospective family engagement), Knoebel Events (external only event intended to serve the programmatic needs of our students).
- Events may occur on or off campus but on-campus events are strongly encouraged. Student organized events are to be on-campus unless an exception is approved by division leadership.
Event Approval Process for In-person Events
Events of 10 or larger will be evaluated and approved by the Event Advisory Group and COVID Coordinator. Small gatherings of 6 to 9 will be approved by a COVID Coordinator designee.
- The Event Advisory Group consists of representatives from Chancellor, Provost, Conference & Event Services, Facilities Management, IT, Risk Management, General Counsel, Campus Safety and other key offices.
- Each request will be reviewed to identify questions or possible conflicts with the university’s COVID protocols. Upon approval, Conference & Event Services staff will notify event requestor and work with the appropriate system to reserve the requested space.
Prior to Event Advisory Group review, event requestors must obtain approval from their division leader to hold an in-person event. Division leaders must agree to the following for both on-campus and off-campus events:
- the event purpose meets the outlined definition
- there is substantial evidence that the risks of an in-person mode out way the minimum risk of a virtual mode
- budget is within the financial resources of the division and is in alignment with the universities spending reduction request
Additional decision criteria for off-campus venue:
- lack of available space on campus
- venue protocols align with university protocols
- sufficient staffing to ensure protocol adherence
In-person gatherings <5 people will be treated as meetings and do not require prior approval to schedule.
Consult the Event Protocol for additional information. Anyone planning to host an event must take the COVID Event Planner Certification course before attempting to register an event. This course can be accessed through Canvas and requesting assess to the CES. Student event questions should be sent to the Office of Student Engagement.
Event Safety Requirements
Event hosts are responsible for ensuring adherence to COVID safety protocols by all participants.
- Events must be designed to limit or avoid all sharing of objects. Objects that must be shared must have cleaning procedure between users.
- All event staff and participants are required to wear masks, to obey the six-foot social distancing, utilize the universities symptom monitoring survey system and utilize hand sanitizer stations provided at the venue.
- Event staff must develop a contactless check-in process that facilitates contact tracing as well as design staggered arrival and departure schedules to minimize large lines or congestion.
- Floor markings are required at the entry to promote social distancing during check-in.
- Because aerosols are expelled at greater velocities and volumes as people speak louder, indoor events will be required to manage sound levels to reduce the spread of the virus.
This information is intended to provide the framework for our phase III event protocols and subject to modification by state and local ordinance.
Student Activities & Events
The University recognizes that student engagement in campus life, both in-person and virtually, is essential to fostering student connection and combating social isolation. We remain committed to supporting student activities and events as an essential part of the DU student experience by implementing health and safety protocols for all DU community gatherings. As the winter quarter approaches, the University will continue to update directives for all gatherings sponsored by campus departments and student organizations in accordance with local and state public health orders. We are planning our activities and events to take place in-person and virtually, our students can look forward to activities and events that foster their experience through the Chancellor’s 4 Dimensional (4D) experience of character exploration, professional development, intellectual growth and overall well-being.
This winter, students will have access to 100+ student organizations aligned with their personal, professional, and/or academic interests. Undergraduates can find a listing of current student organizations on CrimsonConnect, and graduate students can find information through The Grad Newsletter for events offered and should connect with their individual colleges and programs to learn of the offerings in these areas as well. Students will have the opportunity to explore and connect with student organizations through a virtual involvement fair during Discoveries Orientation and throughout the quarter in small, in-person groups.
As in previous years, Undergraduate Student Government (USG) has committed student activity fees for student organizations to host meetings and events for their members and the broader DU community.
Collectively, USG and the University’s Graduate Student Government (GSG), will continue to represent the student body and provide opportunities for students to voice their opinions and get involved with the issues that matter most to them.
The DU Programming Board (DUPB) is the University’s student programming board; funded by undergraduate student fees, DUPB plans fun and free events for students to #getwiththeprogram! DUPB will continue to offer events and activities that students can choose to engage in virtually, or in-person, where social distancing can take place. Examples include virtual Netflix Movie Parties, School Spirit Week on Instagram as a part of Homecoming, socially distanced outdoor activities and events, and more. To find out more about upcoming programs and events, follow @dupb1 on Instagram.
For students interested in exploring opportunities to join a social fraternity or sorority in either the Interfraternity Council (IFC) or Panhellenic Council (PHA). For more information about joining a fraternity or sorority in the Multicultural Greek Council (MGC), email email@example.com.
General Student Activities and Events
The DU Programming Council is comprised primarily of campus departments within the division of Student Affairs and Inclusive Excellence, as well as campus partners in Athletics & Recreation, International Student & Scholar Services, the Center for Sustainability and more. These campus departments are also dedicated to hosting a variety of student activities and events; below is a small sampling of other activities and events that students can look forward to this fall quarter.
This fall, the Office of Student Engagement (OSE) will continue to connect students with campus traditions, hallmark programs, student organizations, and leadership exploration for all students, regardless of whether they hold a formal position or not. Examples include virtual Jackbox Games, grab and go DIY activity kits, a physically-distanced scavenger hunt as a part of Homecoming, #DUYourDance challenges in TikTok and more. All students can follow @uofdenvercampus on Instagram to find out about upcoming opportunities.
This academic year, OSE will launch a new comprehensive, co-curricular leadership development program open and accessible to all students at the University. Students can sign-up to participate in one of 16 workshops, 8 in-person and 8 virtual, as a part of a Leadership Workshop Series. Workshops are designed to meet students where they are in their leadership journey but offered as a part of either a “Developing Leadership” or Discovering Leadership” track. OSE staff are also available to facilitate leadership workshops for campus departments and student organizations upon request.
Specifically for graduate students, OSE will continue its Grad Café Series and Grad Student Book Club this fall, in addition to other activities and events to be promoted in The Grad, the University’s e-newsletter for graduate students sent bi-weekly on Thursdays (Weeks 1, 3, 5, 7, and 9) during the academic year. Graduate students can follow @uofdenvergrad on Instagram to learn about other graduate student activities and events.
The Cultural Center's offerings for the fall quarter will include Quarantine Cravings, an Instagram Live cooking show; Monday Moves with Matthew, a dance tutorial program on Instagram; an in-person Yoga for Women of Color Series; and more. The Cultural Center will continue to support the University’s identity-based student groups through community check-ins and other community-building activities and events.
The University’s Health Promotion (HP) staff, joined by their student Peer Educators, will offer various workshops and events this fall quarter that educate and empower students to @thriveatdu (follow HP on Instagram). These opportunities will focus on several different themes ranging from alcohol and other drugs (AOD) and gender violence (GV) prevention and education to mental and sexual health promotion. HP’s fall programming will take place primarily virtually, including active virtual programming, social media campaigns, and passive in-person information. Examples include the Red Zone Awareness Campaign, Domestic Violence Awareness Month, Sexual Health Trivia and Resources, National Collegiate Alcohol Awareness Week, End of Quarter Stress Relief Events and more.
For more information about these and other student activities and events this fall quarter, visit CrimsonConnect or contact firstname.lastname@example.org.