Practicing personal hygiene and wearing face coverings in combination with maintaining proper physical distance from others is critical to preventing the spread of the virus on campus. Community responsibility includes reminding peers and colleagues to practice personal hygiene and wear personal protective equipment.
- Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
- Cough or sneeze into a tissue and dispose of used tissues immediately into a trash can. If you don't have a tissue, cough or sneeze into the crook of your elbow, not your hands.
- Avoid touching your eyes, nose, and mouth.
- Do not shake hands and avoid physical contact with others.
- Eat away from others. Wipe down the eating space before and after the meal.
- Supervisors should encourage breaks for employees to wash hands or use hand sanitizer.
- Post signage to encourage good hygiene.
Personal protective equipment (PPE) is an important component of virus containment. Below are current PPE requirements.
All University employees, students, and visitors are required to wear a face covering at all times while on campus (inside buildings and outside) to help prevent the spread of disease, except as provided below. Acceptable face coverings include those provided by DU, where available, and an individual’s face covering of choice, so long as it meets the applicable CDC and CO State recommendations. Individuals should maintain six-feet separation even when they are wearing face coverings. Face coverings should:
- Cover the nose and mouth at all times
- Fit snugly but comfortably against the face
- Include multiple layers of fabric
- Allow for breathing without restriction
- Be disposable or be washable and machine dryable without being damaged or changing shape
- Be looped around the ears or tied behind the head and neck
- Remain in place until taken off safely
- Be replaced with one that does not need to be frequently adjusted if the initial face covering moves during work
- Be replaced when they become dirty, wet, and/or difficult to breathe through
- Neck gaiters are currently not recommended
- Individuals alone in single offices (with the door closed) are not required to wear face coverings.
- Individuals may take off their face coverings to eat and drink as long as they remain 6 feet away from others.
- An individual is not required to wear a face covering if it would inhibit the individual’s health, provided that employees who cannot wear face coverings for this reason provide DU with documentation. In these instances, DU will make every effort to assign such employees to duties that do not put them in close proximity with other employees or the public.
Other Protective Equipment
DU will provide gloves and other protective equipment as appropriate for an individual employee’s job duties. It is the department’s responsibility to provide gloves and PPE for task specific jobs as required by OSHA, CDC, or DDPHE.
N95 masks are to be worn by University staff in response to a positive case. The use of the N95 mask requires a fit test through Environmental Health & Safety (EHS) and medical clearance to wear.
Cleaning, Disinfection, HVAC & Ventilation
The Facilities Management and Planning (FMP) Division has been diligently operating since the onset of the COVID-19 pandemic, successfully establishing and implementing cleaning, disinfection, and building operational protocols to prevent the spread of the virus. We have expanded the frequency of cleaning and disinfection by custodial staff, with increased attention to high touch points and common areas, and with the support of additional equipment (e.g. UV, electrostatic) as warranted.
We have established protocols for cleaning and disinfection and provided guidance and supplies for individuals regarding the cleaning and disinfection of personal space (e.g. individual offices, dorm rooms). We have also assessed the building HVAC systems and increased ventilation across campus. Moving into fall, custodial cleaning and disinfection efforts will increase throughout the campus. Classrooms will be cleaned and disinfected daily. Between classes, disinfecting supplies will be available in the classroom including wipes and hand sanitizer (or other cleaning supplies) to allow individuals to wipe their areas prior to the start of the class.
Cleaning: While cleaning refers to the removal of dirt, germs and impurities from surfaces, it alone does not kill germs. Cleaning levels will be adjusted throughout campus in order focus custodial resources on the disinfection protocols necessary for a successful virus mitigation. The updated levels of service and frequencies of cleaning and disinfection are available here.
Disinfection: Disinfection works by using chemicals to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs. But killing germs that remain on a surface after cleaning further reduces any risk of spreading infection. Three levels of disinfection have been established based on the response required to mitigate the virus:
- LEVEL 1: Pre-cautionary Disinfection - Routine custodial assignments are followed in addition to focused/prioritized disinfecting with standard cleaning disinfectant on high contact areas/touch points (i.e. elevator controls, doorknobs, push plates, handrails, handles, telephone receivers, etc.).
- LEVEL 2: Enhanced Disinfection - This involves using a disinfectant (Virex) with a higher efficacy on high contact areas to include reachable air vents. Includes a one-time application of an anti-microbial to the carpeted areas. Increased disinfection frequency of high contact points (i.e. elevator controls, doorknobs, push plates, handrails, door handles, telephone receivers, water dispensers, low air vents, etc.). Increasing to twice a day cleaning/disinfection of lavatories.
- LEVEL 3: Decontamination of a Positive Contact Area - This procedure involves an electrostatic application of disinfectant in an area or space when a confirmed positive SARS-CoV-2 individual has had contact in a building. This procedure will be applied where the positive contact occurred in addition to the traced path of the individual. Areas to be disinfected will be determined on a case-by-case basis. The area will be closed 24 hours prior to this procedure to allow for aerosols to settle. Occupancy will be allowed one hour after the completion of this procedure.
Supplies: Building Managers and COVID-19 Access Managers are responsible for submitting a Disinfectant Material Requests for their buildings. To receive disinfectant product for your office area, please work with your building manger/COVID-19 coordinator to submit an online Facilities Work Request, and supplies, given availability, will be delivered to the room referenced in the request. Facilities will be centrally purchasing disposable wipes, hand sanitizer, cleaning supplies and COVID-19 building signage. Mail Services will be delivering cleaning supplies between 7:30 a.m. and 3:30 p.m. on Monday, Wednesday, and Friday.
HVAC & Ventilation: Facilities Management and Planning is following guidance from the EPA, CDPHE, and ASHRAE to assist with decision-making on how to operate HVAC systems and how to determine appropriate modifications. The DU campus has more than 90 buildings, totaling 4+ million square feet aging from 1892, and with many different ventilation systems. Each building is being evaluated with respect to ventilation in coordination with other preventative measures appropriate for the space. FMP has increased the ventilation rates and the use of outdoor air as systems will allow for proper operations. MERV 13 filters are currently being used in the buildings on campus that have been designed to use them. Changes to HVAC systems are a part of the FMP plan, but not the only piece. Symptom monitoring, face coverings, proper personal hygiene, and maintaining distance are critical individual responsibilities and enhanced cleaning and disinfecting protocols are essential institutional responses.
Dedensification, Social Distancing & Support
All University personnel, students, and visitors are expected to maintain social distancing at all times while on campus to help prevent the spread of disease. Dedensification will reduce the maximum occupancy of spaces in compliance with local and state requirements based on the phase of reopening. The maximum occupancy of rooms will be indicated and posted at the entrance of classrooms, meeting rooms, labs, restrooms, etc.
Social distancing measures should include the following:
- Maintain six-foot distancing from other individuals whenever possible.
- Workstations should be at least six feet apart.
- If workspaces are less than six feet apart, spread out throughout the building using unoccupied spaces such as conference rooms or classrooms.
- Classrooms are to be arranged with six-foot distancing and updated occupancy for scheduling.
- Furniture is to be re-arranged when possible, and in the cases where it cannot, signage is to be placed indicating that the item is out of service.
Restrooms: Restrooms occupancy has been reduced by placing every other fixture out of service, including stalls, urinals, and sinks. Updated occupancy will be indicated at the door. In many cases, only one person will be permitted at a time.
In-person Meetings: Include online conferencing, email or phone options to reduce the frequency and density of in-person meetings. In-person meetings should be short in length and in a room where participants can keep a distance of six feet apart and under 50% occupancy.
Limit gathering in shared spaces such as break rooms, copy rooms or other places where people socialize. Remain six feet apart.
Flexible Work Arrangements:
- Supervisors should stagger shifts and breaks to reduce the number of employees in shared spaces.
- DU employees are encouraged to consult with their supervisor regarding telecommuting.
- Supervisors and COVID-19 Access Managers should consider using staggering work hours to reduce the number of employees present at the same time.