Last Updated: June 1, 2020
The University adopted these protocols to be in full compliance with current state and local orders and consistent with existing federal and state guidance. The Provost’s Office may issue updated protocols, which become effective upon adoption, to comply with changes in state and local orders, to be consistent with new federal and state guidance, or to adapt to changing conditions on campus.
COVID-19 Personnel Symptom Monitoring Protocol
While Under “Safer at Home”
- Before individuals (employees and contractors) report to campus for work each day, the University will require all individuals coming to campus to complete a pre-shift symptom monitoring self-assessment survey.
- If an employee or contractor is unable to complete the symptom monitoring self-assessment survey online or cannot check their temperature prior to arrival on campus, the University will have a drive-through on-site symptom monitoring/temperature check station as set forth below to complete this process prior to reporting to work on campus.
- For individuals who report symptoms of Covid-19, the University will:
- For individuals who report being in close contact (within 6 feet for at least 10 minutes) with any person who has been exposed to COVID-19, is symptomatic with COVID-19, or has been diagnosed with COVID-19, the University will:
- Inform them to not report to work; and
- Inform them that they should self-quarantine.
- For individuals who have traveled internationally or outside of Colorado in the past 14 days, the University will:
- Inform them to not report to work; and
- Inform them that they should self-quarantine.
- If an employee reports any symptoms of COVID-19 while at work, the University will refer symptomatic employees to the CDPHE Symptom Tracker and take all of the following steps:
- Send the individual home immediately;
- Increase cleaning in the applicable facility and require social distancing of employees at least 6 feet apart from one another;
- Inform the individual that they must not return to work until they are fever-free, without medication, for 72 hours and 10 days have passed since their first symptom; and
- If multiple collocated employees have these symptoms, the University will contact the Colorado Department of Public Health & Environment.
- In addition to the above measures, the Fisher Early Learning Center will follow the CDPHE guidance specific to child care facilities.
- The designated construction companies will be responsible for complying with CDPHE and other requirements for their employees and contractors at the following locations:
- Dimond Family Residential Village (Saunders Construction)
- Community Commons (Saunders Construction)
- Burwell Center for Career Achievement (PCL Construction)
Local, State & Federal Guidance
COVID-19 Protocols for Social Distancing & Personal Protective Equipment (PPE)
While Under “Safer at Home”
All university personnel, students, and visitors shall wear a face covering at all times while on campus to help prevent the spread of disease, except as provided below. Acceptable face coverings include those provided by DU, where available, and an individual’s face covering of choice, so long as it meets the applicable CDC and State requirements.
Face coverings should:
- cover the nose and mouth at all times
- fit snugly but comfortably against the face
- include multiple layers of fabric
- allow for breathing without restriction
- be disposable or be washable and machine dryable without being damaged or changing shape
- remain in place until taken off safely
- be replaced with one that does not need to be frequently adjusted if the initial face covering moves during work
- be replaced when they become dirty, wet, and/or difficult to breathe through
- Individuals alone in single offices (with the door closed) are not required to wear face coverings.
- Individuals may take off their face coverings to eat and drink as long as they remain 6 feet away from others.
- An individual is not required to wear a face covering when it would inhibit the individual’s health, provided that employees who cannot wear face coverings for this reason provide DU with documentation. In these instances, DU will make every effort to assign such employees to duties that do not put them in close proximity with other employees or the public.
Individuals should maintain 6 feet separation even when they are wearing face coverings.
Gloves and Other Protective Equipment
DU will provide gloves and other protective equipment as appropriate for an individual employee’s job duties.
All university personnel, students, and visitors shall maintain social distancing at all times while on campus to help prevent the spread of disease, except as provided below
Social distancing measures should include:
- Maintain 6-foot distancing from other individuals whenever possible.
- Workstations should be at least 6 feet apart.
- If workspaces are less than 6 feet apart, spread out throughout the building using unoccupied spaces such as conference rooms or classrooms.
- Limit 1 person per restroom at a time if distancing a 6-foot separation cannot be maintained. Post occupied/vacant signs on restroom doors.
- Cancel in-person meetings. Use online conferencing, email or phone. This applies to people working in the same building.
- Unavoidable in-person meetings should be short in length and in a room where participants can keep a distance of 6 feet apart.
- All in-person meetings or gatherings must be limited to no more than 10 people.
- Limit gathering in shared spaces such as break rooms, copy rooms, or other places where people socialize. Remain 6 feet apart.
- Supervisors should stagger shifts and breaks to reduce the number of employees in shared spaces.
Flexible work arrangements should include:
- Telecommuting. DU personnel are encouraged to consult with their supervisor and work from home whenever possible.
- Supervisors and COVID Access Managers should consider staggering work hours to reduce the number of employees present at the same time. For example, if the normal working hours are from 8 a.m. - 5 p.m., stagger reporting times at one-hour intervals between 6 a.m. and 10 a.m., with corresponding staggered times for the end of the day.
Hygiene measures should include:
- Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
- Cough or sneeze into a tissue and dispose of used tissues immediately into a trash can. If you don't have a tissue, cough or sneeze into the crook of your elbow, not your hands.
- Avoid touching your eyes, nose, and mouth.
- Do not shake hands.
- Eat away from others. Wipe down the eating space before and after the meal.
- Supervisors should encourage breaks for employees to wash hands or use hand sanitizer.
- Posting signage to encourage good hygiene.
- Clean and disinfect all high touch areas following applicable protocols.
In addition, DU will consider making modifications to workspaces to provide engineering controls where social distancing is not feasible (e.g. plexiglass barriers).
Building Managers should gather requests for their building and complete the COVID Space Modification Request located at the Facilities Management and Planning Capital Project website and send to email@example.com.
Executive Order D 2020 044 and Colorado Department of Public Health & Environment (CDPHE) Second Amended Public Health Order 20-28 urge all individuals to wear non-medical cloth face coverings that cover the nose and mouth whenever in public.
Executive Order D 2020 039 and CDPHE Public Health Order 20-26 require all employees of critical business who work in close proximity to (within 6 feet) other employees or with the public to wear a medical or non-medical face coverings that covers the nose and mouth, unless doing so with inhibit the individual’s health. CDPHE Public Health Order 20-26 specifies that employees with health issues that preclude wearing a face covering must provide documentation to their employer. CDPHE Public Health Order 20-26 also states that employers should make every effort to provide their workers with medical or non-medical face coverings; provide non-medical face coverings unless the employees are working in a health-care setting; and make every effort to assign employees who cannot wear face coverings for health/safety reasons to work that does not put them in close proximity to other employees or the public. Finally, CDPHE Public Health Order 20-26 provides that employees of Critical Business who are in contact with customers or goods should wear gloves if gloves are provided by their employer.
Denver Department of Public Health & Environment (DDPHE) Face Covering Order requires that individuals, including children age 3 and older, wear face coverings outside their home or residence when inside or in line for any retail or commercial business; inside or in line for to receive government services; when obtaining health care services; waiting for or riding public transportation; or riding in a taxi, car service, or ride-sharing vehicle. DDPHE Face Covering Order states that a face covering is “a covering made of cloth, fabric, or other soft or permeable material, without holes, that covers the nose and mouth and surrounding areas of the lower face.”
CDPHE Second Amended Public Health Order 20-28 requires Critical Businesses to:
- Comply with and require mandatory adherence to social distancing requirements at all times to the greatest extent possible;
- Adopt work from home or tele-work policies for any operations that can be done remotely;
- Implement other strategies, such as staggered schedules and redesigned workplaces, to create more distance between workers unless doing so would make it impossible to carry out critical functions;
- Continue to promote telecommuting to the greatest extent possible;
- Maintain 6-foot separation between employees and discourage shared spaces;
- Clean and disinfect all high touch areas;
- Post signage for employees and customers on good hygiene;
- Avoid gatherings (meetings, waiting rooms, etc.) of more than 10 people;
- Encourage breaks to wash hands or use hand sanitizer;
- Phase shift and breaks to reduce density;
- Provide employees appropriate protective gear like gloves, masks, and face coverings (as defined by OSHA industry standards); and
- Eliminate or regularly clean and disinfect (according to CDPHE Guidance) items in common spaces that are shared between individuals (condiments, coffee makers, vending machines).
CDPHE Second Amended Public Health Order 20-28 specifies that Social Distancing Requirements include:
- Maintaining at least a 6-foot distance from other individuals;
- Washing hands with soap and water for at least 20 seconds as frequently as possible or using hand sanitizer;
- Covering coughs or sneezes (into the sleeve or elbow, not hands);
- Regularly cleaning high-touch surfaces; and
- Not shaking hands.
CDPHE Amended Public Health Order 20-23 limits gatherings of individuals to no more than 10 people.
COVID-19 Protocols for Disinfection & Cleaning
Phase I, II, III, IV: Building Occupant Responsibilities
With heightened concerns about the potential transmission of the COVID-19 virus, DU personnel are asked to make an extra effort with regard to their daily disinfection/cleaning when re-entering building spaces (offices, office suites, classrooms, etc.). All personnel are also expected to follow DU COVID-19 protocols regarding mandatory Personnel Symptom Monitoring, Social Distancing and Personal Protective Equipment, and, where relevant, regarding Research, Scholarship & Creative Work.
- All personnel must follow the University of Denver COVID-19 Protocols for Social Distancing and Personal Protective Equipment and at all times.
- In areas not serviced by the custodial department, individuals returning to buildings are to:
- Wipe down all exposed surfaces which you have physically touched, utilizing a disinfectant cleaning product.
- Wipe down physically contacted items, such as door hardware, light switches, phones, keyboards, and other office or laboratory equipment in your office areas and workspaces.
- Eliminate the use of (preferred) or regularly clean and disinfect any items in common spaces, such as break rooms, that are shared between individuals, such as condiments, coffee makers, vending machines.
- Note: Custodians will disinfect all common areas as identified in Section 2 below.
Disinfectant Material Requests: To receive disinfectant products for your office area, please submit a Facilities Work Request online. Priority for such products will be given to Phase II personnel returning to work for research, scholarship and creative work that cannot be completed off campus. Supplies, depending upon availability, will be delivered to the room referenced in your request.
- Phase II personnel are individuals who have requested to return to campus to complete their research, scholarship, and creative work or identified central personnel, and have been verified by their Dean or Division Head as requiring campus access. Deans and Division Heads then coordinate access via designated Building COVID Access Managers.
- Mail Services will be delivering cleaning supplies between 7:30 a.m. and 3:30 p.m. on Monday, Wednesday, and Friday.
- Disposable wipes: Facilities will be centrally purchasing disposable wipes. In the event wipes are not available, supplies will be a bottle of disinfectant and 3 cloth shop towels.
- If using disinfectant wipes, please do not flush these down toilets. Place used wipes in common area (hallway, reception and/or workrooms) trash receptacles.
- If using cloth towels (they are reusable), please submit a work request for pick-up of used cloth towels and they will be replaced. Please use the same procedure to refill disinfectant bottles.
- The disinfectant can be used directly from the bottle and does not require dilution.
- Note: In lieu of cloth towels, paper towels can be used that are available in kitchenettes or bathrooms. Please dispose these in trash receptacles.
- Gloves: The University will not be providing gloves specifically for COVID prevention as good hand washing practices remain the best method for preventing the spread of the COVID-19 virus. However, each department will be responsible for providing gloves for task specific jobs as required by OSHA, CDC, or DDPHE.
- COVID Essential Personnel: Individuals identified during Stay at Home order, including Campus Safety, HRE, Facilities Management and Planning, IT, and those approved by the Provost or the Vice Chancellor for Business and Financial Affairs.
- COVID Phase II Personnel: Individuals identified during the Safer at Home order, approved by their dean or division head and coordinated by their COVID Access Manager who are permitted to come to campus in order to engage in research, scholarship, and creative work, or identified central personnel.
- Disinfecting: Using chemicals to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs. However, killing germs remaining on a surface after cleaning further reduces the risk of spreading infection.
- Cleaning: The removal of dirt and impurities, including germs, from surfaces. Cleaning alone does not kill germs. By removing the germs, cleaning decreases their number and reduces the risk of spreading infection.
Custodial Staff Disinfection and Cleaning Responsibilities
Please refer to the downloadable copy.
Local, State & Federal Guidance for Phase II
COVID-19 Protocols for Research, Scholarship, & Creative Work While Under “Safer at Home”
Researchers must follow the COVID-19 guidelines outlined below for resuming work at DU for research, scholarship, and creative work spaces. Prior to returning to campus, all individuals must obtain Dean’s approval. Deans will send an approved list of individuals to ORSP who will send a survey link to formally register access to campus. In completing that survey, individuals will be asked to agree to abide by the guidelines stated in this document. You must not return to campus until you have received a formal acknowledgment letter and you have been granted card access to the designated location.
The University will transition through phases in accordance with state and local orders, Colorado Department of Public Health (CDPHE) and Centers for Disease Control (CDC) guidance, and University policy and protocols.
- Symptom Monitoring Self-Assessment Survey
Arriving at Your DU Research Lab or Site
Any employee (faculty, staff or student) who has been approved to work on campus for research, scholarship, or creative work must follow all of the DU COVID-19 Protocols applicable for the Phase of return and other applicable policies and protocols. At this time (5.29.2020), these protocols include Social Distancing and Personal Protective Equipment (LINK), Personnel Symptom Monitoring (LINK), and Disinfection & Cleaning (LINK).
- If an employee is uncomfortable returning to work on campus, the employee should contact their supervisor or HR Partner. For Phase II, return to campus is voluntary and restricted to those who cannot do critical research, scholarship and creative work off-campus.
- All employees must follow applicable University protocols, including but not limited to symptom monitoring, face coverings and social distancing. Face coverings must not interfere with PPE, e.g. eye shields, required for safety and must be compatible with all safety requirements.
- If working in a laboratory or shared workspace, be present in the space only as long as necessary for your essential on-campus work. Minimize time around other people by staggering your work schedule with other lab members.
- If conducting human subjects research with participants, limit the amount of time interacting with participants within your lab or workspace.
- In addition to following applicable DU COVID-19 protocols, use appropriate precautions, including not sharing objects (i.e. pens, books), disinfecting shared surfaces (i.e. computer keyboards) between users.
Guidelines for Promoting Safety in Work Spaces
Create a schedule to minimize the number of people in each laboratory room or work space at any one time and adhere to that schedule. Use a shared Microsoft Teams calendar or other online tool to communicate the schedule to other employees.
- Distribute a list of duties to be performed by critical personnel, with location and designated time of day for such duties indicated.
- Communicate with your Dean/Division Head and COVID Building Access Manager to coordinate the use of space and establish staggered schedule for all personnel in the building.
- Follow the recommendations in the social distancing and PPE protocol and the guidance below regarding breaks and use of shared spaces
- Lab members and co-workers should leave their belongings on a coat rack or other space that will avoid placing them on countertops or other common surfaces.
Create plan to maintain social distancing from other employees at all times.
- Small, narrow laboratories/facilities on the order of 100-150 sf can likely only accommodate one person at a time.
- Square or rectangle laboratories or work spaces larger than 200 sf may be able to accommodate more people but keep the number to a minimum. Use common sense. If you cannot maintain at least 6 feet of distance between individuals, you must revise the schedule and/or reconfigure the room.
- Move equipment to create at least 6 feet between users, including in aisles and passageways.
- When possible assign work spaces and mark them with tape to guide individuals to maintain 6 feet.
Create a plan for safe practices in the lab and workplace.
- Please refer to the section “Guidelines for Enhanced Cleaning and Prevention” below.
- To avoid the use of shared equipment, consider having each person assigned their own set of any tools that are used very frequently, including pipets, frequently used reagent bottles, laboratory notebooks, and pens.
Create a plan for interactions with others outside the lab.
- Use phone or electronic means to contact other labs unless absolutely necessary.
- Arrange a contact-less transfer of items by leaving them in the hallway or other designated area rather than an in-person exchange.
- Arrange the use of shared facilities and other labs’ equipment in advance to avoid unexpected contact with other individuals. Communicate lab sign-in procedures.
- Use precautions when entering a restroom or other shared use facility. Use only one designated restroom. Call out to assess occupancy. Use a disposable towel or Kimwipe to touch door handles and faucets and wash your hands upon entering and leaving.
Guidelines for Enhancing Cleaning and Prevention
Increase the frequency of cleaning and disinfecting, focusing on high-touch surfaces, such as buttons, handrails, tables, faucets, doorknobs, testing materials, shared keyboards, microscopes, touch pads, and reagent bottles. Increased frequency of cleaning and disinfecting with attention to these areas helps remove bacteria and viruses, including the novel coronavirus.
Cleaning and disinfection of surfaces:
- Wear disposable gloves while cleaning and disinfecting. Gloves should be discarded after each use. Clean hands immediately after gloves are removed.
- Clean surfaces and objects that are visibly soiled first. If surfaces are dirty to sight or touch, they should be cleaned using a detergent or soap and water prior to disinfection.
- Clean and disinfect affected surfaces as soon as possible after a known exposure to a person with respiratory symptoms (such as coughing/sneezing).
- Use an EPA-registered disinfectant for use against COVID-19. Refer to the list of products pre-approved for use against emerging enveloped viral pathogens, or the list of disinfectants for use against SARS-CoV-2 (the virus that causes COVID-19).
- Follow the manufacturer’s instructions for safe and effective use of all cleaning and disinfection products (e.g., dilution concentration, application method and contact time, required ventilation, and use of personal protective equipment). Review the COVID-19 Chemical Disinfectant Safety Information guide to potential health hazards and the recommended protective measures for common active disinfectant agents used at the DU.
- Consult manufacturer recommendations on cleaning products appropriate for electronics. If no guidance is available, consider the use of alcohol-based wipes or spray containing at least 70% alcohol. Use of alcohol-based products may reduce risk of damage to sensitive machine components. Whenever possible, consider using wipeable covers for electronics.
- All trash cans must be left in hallway to be emptied.
Disinfectant materials are available from Facilities. Please email firstname.lastname@example.org for information regarding how to obtain these materials. If you decide to purchase your own supplies, the disinfectant materials must be on the EPA-registered household disinfectant list.
Conducting Human Subjects Research
During Phase I & Phase II, researchers are restricted from conducting in-home visits. Human Subjects research on DU’s campus, other institutions of higher education, or other community-based organizations (that have developed their own safety protocols) is permitted, provided that researchers and participants follow all applicable policies, procedures and protocols. Human subjects data collection that involves bodily fluids (i.e., blood draws, sputum samples) is now permitted while following protocols already approved and in place with the IRB.
Scheduling human subject access to DU campus
The DU employee seeking to bring a human subject participant to campus must coordinate scheduling of the visit with their COVID Building Access Manager to allow for social distancing and dedensification requirements at all times.
Pre-Screening Research Participants
Pre-Screening Research Participants
PI or research staff must contact all research participants coming to campus within 2 hours prior to them arriving to campus to conduct symptom monitoring and to inform the visitor of the requirements of DU’s protocols for coming to the DU campus, including, but not limited to, symptom monitoring, face covering, and social distancing.
At the start of the pre-screening call, please notify the participant that the information they share, including their name and contact information, will be stored in a central university database so that they can be contacted in the event the university needs to conduct contact tracing. Their reason for visiting campus will not be included in the pre-screening survey. Then proceed with pre-screening of symptoms by having the research staff member log in and complete the visitor survey on the visitor’s behalf within 2-hrs prior to the visit to campus.
If the visitor does not have a thermometer, PIs will need to provide thermometers to be used to screen participants outside the DU campus building they are visiting.
If the participant cannot or does not want to be screened or adhere to safety protocols, postpone their visit until they are willing to do so or attempt remote data collection or delay interactions.
Guidelines for Promoting Safety in Work Spaces
- Prevent human subjects from different households from waiting together in a shared waiting room.
- Have participants call when they arrive and wait to be escorted into DU buildings.
- Remove or close off waiting room furniture to prevent gathering in shared spaces.
All Research Participants Arriving on DU Campus
- No entry if symptoms of an acute respiratory illness and/or confirmed COVID-19 in the past 14 days or contact with someone with symptoms of respiratory illness and/or confirmed COVID-19 in the past 14 days.
- Research staff and participants (along with any accompanying family members) must wear mouth/nose covering at all times while in a DU building and while on the DU campus.
- Wash hands with soap and water for 20 seconds at a designated bathroom in the building upon entering and exiting the research site location.
- If a research participant arrives for their appointment and start showing any possible symptoms of illness, the participant must leave campus, contact their primary health care provider, and notify their PI. If the participant confirms with the PI they have COVID-19, contact email@example.com.
- Work with your Dean/Chair, building manager and other researchers utilizing the same research site or building to create a plan to stagger research appointments (i.e., 30 minutes between each subject appointment), comply with social distancing requirements in research spaces, and to maintain a coordinated schedule for disinfecting research areas (designated rooms, waiting areas, lab equipment).
Conducting research at other institutions and organizations
Before beginning research at other institutions or organizations, please submit an IRB amendment through IRBNet along with their safety protocol. Researchers must review additional requirements that are mandated by the affiliated research facility (i.e., CU Imaging Facility) or community-based organization. For example, you may be required to be escorted into and out of the facility by a research staff member, change into scrubs upon arrival to the facility, bring a face covering to wear at all times and stay in a designated room during the research visit. If research will be conducted at a partnering institution (i.e., higher educational institution) DU investigators must comply with that institution’s safety protocols in addition to applicable DU protocols. If organizations have protocols that are less strict than DU’s safety protocols, DU investigators must comply with DU’s safety protocols.
If you begin to work at partnering institutions or organizations and start showing any possible symptoms of illness, you must leave the partnering institution or organization immediately, not return to campus, and follow the DU symptom monitoring protocol.
PIs are expected to purchase PPE for their labs if they have sufficient lab funds to do so. If a PI does not have sufficient lab funds to provide appropriate face coverings to research personnel, they should request appropriate personal protective equipment at firstname.lastname@example.org. OSRP will determine whether adequate supplies are available to fulfill the request.
For questions about implementing these guidelines, please contact your SPARC representative or email@example.com.