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Check Out

Steps for Moving Out Mid-Quarter

Students living in on-campus housing, should contact Housing & Residential Education directly at 303.871.2246 or for any questions. More detailed information about the check-out procedures can be found below.

How to check out if you will be moving out of your room mid-quarter

  • Plan on when you will be checking out of your room. 
  • Email to notify them of your check out and reason.
  • Pack all of your belongings and remove them from your room or apartment.
  • Clean the room/apartment and common spaces of your suite. This includes:
    • Removing trash and returning furniture to its original condition. Please refer to our damage price sheet for estimated damage prices.
    • Cleaning fees will be assessed if the space has not been thoroughly cleaned.
    • Any damage charges will be assessed if there is damage to the room. Please refer to the Guide to Residence Living to see more detailed information about the damage charge process.
  • Choose your check out method (explained below). Please read this section carefully as you will be charged for each day until the Housing office receives your keys.
  • It will be processed within 3 business days and your account will be updated at that point. If you are not approved to move out, you will be notified by email about the status of your move-out.

Check Out methods

Check out with a Housing and Residential Education Staff Member:

  1. There will be an HRE staff member available at the front desk of the building between the hours of 5pm - 7pm for Residence Halls and by appointment for the on-campus Apartments (email to schedule an appointment), 7 days a week. Once all your belongings are moved out of your room and your space has been cleaned, please go to your Residence Hall Front Desk to meet with the HRE staff member to walk through your room.
  2. During this time, the staff member will assess any damages to your room/suite and collect your keys.

Please note that any damage that has been incurred while you have been living there will be charged to your account, so please make sure to note any damages on your Room Inventory Form once you move in.

Express Check Out (This is the quicker process of the two options):

Students may choose this option if they feel their room is in "good condition" or if they wish to leave at any point outside of 5 pm - 7 pm and do not want to complete a check out with an HRE staff member.

  • You must pack up and remove all your belongings from your room.
  • You are responsible for cleaning the space and removing your belongings and trash.
  • Report any damages that have occurred while living in the room/apartment. Your room/apartment will be inspected after you move out, and you will be charged for any damages, missing items, and/or cleaning charges. Damages, missing items, and/or cleaning that no one claims responsibility for will be divided equally among those living in your room/apartment. 
  1. Go to your Residence Hall Front Desk for an envelope.
  2. Put your keys in the envelope and seal it.
  3. Fill out your name, ID number, room number and time of check out.
  4. Sign the envelope and return it to the Front Desk Assistant or Drop Box.
  5. Charges for any additional individual room/suite/apartment damages that are found after check out will be charged to the student's account.

Please note that residents using the express checkout option waive their right to appeal any individual room/suite/apartment damage charges. With either checkout option, residents are not able to appeal any common (floor)/building damages.

Medical Leaves of Absence

  • Students who are in process of a Medical Leave of Absence approval who want to move out immediately should make sure to remove all of their belongings from their room, that the room is cleaned, return all keys to the front desk of the building and email to communicate the move out due to pending Medical Leave.
  • Students who have completed a Medical Leave of Absence and withdrawal for the quarter will need to move out and vacate their on-campus assignment within 48-72 hours of the withdrawal. In order to check out, students should remove all of their belongings from their room, that the room is cleaned, return all keys to the front desk of the building and email to communicate the move out due to pending Medical Leave.

  • All room and meal plan charges will be prorated to the last day of check out, pending MLOA approval.

  • Students must complete a new housing application for teh expected quarter of return and will be placed on a waitlist for a new room assignment. Original residential buildings and room assignments cannot be reserved upon student's return, however Housing & Residential Education will attempt to make the assignments before the start of the quarter after Medical Re-Entry has been approved.