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Shared Services Center

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Human Resouces Services

Recruiting

Creating A Job Posting

To request that a benefited position be posted on the DUJobs website, a Position Action Request (PAR) will need to be submitted. The PAR should be used for positions that are either vacant or are becoming vacant. The PAR can be accessed by logging into PioneerWeb and clicking on the Employee tab. There are four different options to consider when submitting a PAR.

  1. Posting Only is used when a request to post a position is submitted and there are no changes (i.e. salary, FTE, etc.) that need to be made to the position.
  2. Change Position with Posting is used when a request to post a position is submitted and there are changes (i.e. salary, FTE, supervisor, etc.) that need to be made to the position.
  3. New Position with Posting is used when a request to post a new position is submitted and a new position needs to be created.
  4. Waiver of Posting is used when the department is requesting to waive the recruitment process for a position. Prior approval needs to be given before the waiver is submitted.

Once the PAR is submitted by the department, the electronic form will go through a series of approvals with Planning & Budget, Compensation and Recruitment. Once approval is given, the position is posted on the DUJobs website.

To request that a non-benefited position be posted on the DUJobs website, please complete the Job Posting Form (download form for maximum functionality). The completed form will be emailed to Linda Kosten (Planning & Budget), Jenny Jung (Compensation) and Marcy Cozzens (Recruiting) for approval. Once approved, the position will be posted.

The Job Change Request (JCR) is used to make changes to a job that is currently occupied by an employee. Changes such as salary, FTE, etc. can be made by using the JCR. The JCR can be accessed by logging into PioneerWeb and clicking on the Employee tab. There are two different options to consider when submitting a JCR.

  1. Job Change Only is used when a temporary change needs to be made to an employee’s job.
  2. Job and Position Change is used when a permanent change needs to be made to the employee’s job and the position.
Advertising

Positions should be posted on the DU Jobs website at www.du.edu/jobs. Vacant non-exempt positions being posted either internally or externally should be posted for a minimum of five (5) business days. Vacant exempt positions being posted either internally or externally should be posted for a minimum of ten (10) business days. Exceptions to the posting requirements may be requested in writing prior to submitting the Position Action Request(PAR). The submission should be sent to recruiting@du.edu for approval. These requests will be granted only if unique circumstances warrants it.

Job postings feed automatically to several external websites. These are free of charge to the department.  If there are additional external websites the hiring manager is interested in advertising with, the name(s) of the website(s) and the budget number to charge the fee to can be provided when submitting the Position Action Request (PAR). The Shared Services recruiting team will post the position to the external websites that have been requested.

Online Recruiting System

All recruiting functions are managed through the online recruiting system, SilkRoad. Once a position is posted, the hiring manager and search committee members will be given access to view the job posting and application materials in SilkRoad. SilkRoad can be accessed by logging into PioneerWeb. Click here to view the instructions on accessing the online recruiting system.

Screening Process

Please contact the Shared Services Center at 303.871.7420 for resources on screening application materials.

Interview Process

Please contact the Shared Services Center at 303.871.7420 for interview resources.

Making the Hire

Once the top finalist has been identified for the position, reference checks will need to be conducted, the job offer will need to be approved by the Compensation Analyst and a background check request will need to be submitted.

Reference Checks

Please contact the Shared Services Center at 303.871.7420 for reference check resources.

Job Offer

Before an offer can be made to the finalist, please contact the Compensation Analyst to review and approve the terms.

Background Check

There are four employee classifications to consider when submitting the background check request.

  1. Benefited or Faculty Hire: To request a background check, log into SilkRoad and click on the finalist’s application. In the application, select Request Background – New Hire. If the finalist is an existing employee, select Request Background – Transferred/Current Employee. This will notify the background check coordinator that a background check needs to be initiated.
  2. Non-Benefited or Adjunct Hire: To request a background check, log into HireRight to initiate the check. If you don’t have a login to HireRight, please contact Shared Services at 303.871.7420.

Hire

Once the background check has come back successful and the offer has been accepted by the finalist, the electronic hire form can be submitted. The electronic hire form can be accessed by logging into PioneerWeb and clicking on the Employee tab. Locate the finalist in the benefited hire queue.