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Purchasing Card

The University's Purchasing Card (P-Card) is a simple, cost-effective way to purchase and remit payment for approved University budget expenditures under $5,000. The Program simplifies the requisitioning, purchasing, and payment process for small dollar transactions. It helps to shorten the approval process and reduces the number of purchase orders, direct pays, and expense reimbursements.

Using a P-Card to make purchases is not only simple, but it provides suppliers a way to process orders without delay in addition to receiving immediate payment. Cardholders make sound business decisions in the best interest of the University and comply with policies and procedures as set forth in the University Purchasing policies.

Conoco fleet cards are also available for units with DU vehicles. Contact the P-Card administrator for additional information.

Apply for a Purchasing Card 

To apply for a P-Card, follow these steps:

  1. Submit a Purchasing Card Application (available in PioneerWeb on the Employee tab) to your department's Card Coordinator
  2. When the application is approved you will receive an e-mail invitation to P-Card training on Canvas
  3. Upon completing the Canvas training your P-Card will be sent to your Card Coordinator 

P-Card Training

P-Card training is available in Canvas.  Please contact the P-Card administrator for access to the course.

P-Card Resources and Forms Available in PioneerWeb (Employee tab)

(use the forms and documents button on the right to log into PioneerWeb)

  • Purchasing Card Guide
  • Compiling Monthly P-Card Packet Guide
  • Card Coordinator Application
  • Missing Receipt Form
  • Reconciler Application
  • P-Card Account Maintenance Form

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