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Shared Services Center

HR Forms

Shared Services Center

Payroll Services

Payroll Services within the Shared Services Department manages all of the functions related to payroll including direct deposits, taxes, garnishments, grant payments and effort certifications, and the electronic timekeeping system (PioneerTime). 

2018 W-2'S NOW AVAILABLE in PioneerWeb!

To access your W-2 navigate to: PioneerWeb > Employee Tab > My Resources (located on the left hand side of the screen) > Employee Information > W2 (located next to Pay Stub)

Because your full Social Security Number appears on your W-2, you will be required to submit your secondary passphrase to view it. If you have forgotten your passphrase, you can use the "Reset your Passphrase" link located just above the passphrase field to reset it.

IRS Withholding Information

University of Denver employees are encouraged to review federal tax withholding amounts for 2018. The IRS has provided several new tools to help tax payers understand the implications of the tax changes for 2018.

Get Your Paycheck Checkup

Go online to use the IRS Withholding Calculator to see if you should adjust your tax withholding.

  1. First, pull together your information:
    • Most recent pay stub (available in PioneerWeb>Employee Tab>My Resources>Pay Stub)
    • Your latest federal tax return
  2. Then, go to to the IRS withholding calculator.
  3. If you want to change your W-4, go to PioneerWeb>Employee Tab>My Resources>Employee Information>Tax Forms>W4 Tax Exemptions. If you need to adjust your withholding allowance and/or additional withholdings click the update button.


Pay Cycles

The University of Denver has two payroll cycles, a monthly cycle and a biweekly cycle.

Typically the monthly cycle includes exempt professional benefited staff and faculty as well as adjunct faculty, graduate assistant, long term and one time non-appointed pays. The biweekly cycle includes non-exempt benefited support staff, union, work-study, student and non-benefited hourly employees.

Payroll calendars are available in PioneerWeb under Employee > Administrative Processes > Payroll.

Forms & Electronic Processes

The Shared Services Center is in the process of greatly reducing the number of paper forms needed for payroll transactions. All forms and processes have been moved to the Employee Tab on PioneerWeb.  You can find them on the Administrative Processes Channel in the Payroll Folder.

International Employees (Students, Post-Docs, & Visiting Professors)

Prior to receiving your first paycheck from the University, international employees should contact the Payroll Services (303-871-2914) or [email protected]  to schedule an appointment to determine your tax residency for employment tax purposes.  

If you do not already have a Social Security card you must apply for one prior to your appointment.   Information regarding this process can be found on the International Student and Scholar Services website (