Bylaws of the Staff of Color Association (SOCA), a staff organization of the University of Denver, approved in June 2011.
Article 1: Name, Mission & History
Recognizing the unique experiences of Staff of Color and the need for support, the Staff of Color Association was established with the support of the Center of Multicultural Excellence in February 2011. The mission of the group is to create a transformative and supportive community to promote personal and professional growth through shared experiences, strategies and resources for Staff of Color. The organization will to serve as a means to assist the University in recruiting, retaining and promoting, Staff of Color.
While SOCA efforts will focus on issues facing Staff of Color the group acknowledges that any issues it will address will also positively impact all DU Staff. The organization will work to collaborate with other staff focused organizations (such as Staff Advisory Council) where mutual interests intersect.
Through regular meetings and programming, SOCA focuses on issues that include but are not limited to:
- Networking and Community Building
- Professional Development
- Raising and addressing issues related to the success of Staff of Color at the University of Denver
Article 2: Membership
Membership is open to any staff member currently employed at the University of Denver. Attendance at programs and meetings is open to all other interested parties, but only members may vote in elections or other matters. Membership rosters will be kept by the Secretary. The group will target staff who self-identify as a Person of Color. The group will recruit membership form all levels of the University and is not exclusively for benefited or non-exempt staff. The group must include representatives from DU Facilities Management, especially custodial units.
Article 3: Officers
The following officers shall constitute the governing body of the Staff of Color Association. The term of office is one year. Individuals may not hold the same office for more than three consecutive years. An officer may also hold a Coordinator position, but may not hold more than one of the officer positions at any given time.
- Co-Chairs: Two Co-Chairs shall be elected on an annual basis according to the terms set forth in this document. The duties of the Co-Chair include, but are not limited to: establishing time and place of meetings, chairing meetings, representing SOCA in public statements and writings, working closely with the other officers and members or coordinators, providing overall guidance in the management of the organization and approving expenditures as needed.
- Secretary: The Secretary is responsible for keeping the minutes and taking attendance at meetings; publicizing meetings and other programs; providing minutes to the membership in a timely manner and conducting meetings in the absence of the Co-Chairs.
- Treasurer: The Treasurer will manage the organization budget, ensuring organization bills are paid and collecting fees in a timely fashion; and presenting a report to the membership as needed. The Treasurer must have knowledge and access to the University’s Banner financial system to perform duties.
- Liaison to Staff Advisory Council (SAC). The SAC Liaison will attend SAC meeting on a regular basis to both represent SOCA and to update SOCA members of the activities of SAC.
Article 4: Coordinator Positions
In addition to the officer positions listed above, SOCA shall maintain the following coordinator positions on a standing basis. These individuals are appointed by the Co-Chairs after soliciting volunteers. The term of office is one year. There is no limit to the number of terms an individual may be elected to the same position or the number of concurrent positions that may be held by an individual, but diversity of leadership is valued.
- Webmaster: The Webmaster is responsible for maintaining the website and social media accounts in a timely fashion in order to facilitate communication and marketing of the organization.
- Membership & Recruitment: This position is responsible for working closely with the officers and webmaster to publicize the activities and goals of group and to encourage membership throughout the University. The Membership and Recruitment Coordinator is responsible for maintaining the SOCA listserv and managing the organization’s membership. Responsibilities may also include, but is not limited to: creating or updating brochures; creating flyers; providing news releases to University or other Media, etc.
Article 5: Nominations & Elections
Nominations for officers shall be solicited at the April meeting and published to the members via the listserv, website or other means. Elections will be held at the May meeting each year. Winners will be elected by a simple majority vote of members via email and/or by those present at the meeting. Vacancies that occur before the annual election shall be filled by appointment at the discretion of the Co-Chairs.
Article 6: Meetings
Regular meetings shall be held on a monthly basis on the last Tuesday of each month, for a minimum of one hour at any appropriate location on campus, which may be the same location each month. Special meetings may be called at the discretion of the Co-Chairs.
Article 7: External Consultant
SOCA members may recruit an External Consultant to the group to provide support and encouragement to the Co-Chairs and other members in achieving the organizations goals. This Consultant may be from within or outside the University of Denver community, but must agree to work on a voluntary basis throughout the year as needed.
Article 8: Amendments to the Bylaws
These bylaws may be amended at any meeting by a 2/3 majority vote provided that the proposed amendment was announced and publicized to the membership at least one month in advance of the amending date.