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Event Planning Guide

Hello, Student Leaders!

Planning an event at the University of Denver is a multi-layered process interwoven with logistical details, problem solving, and relationship building. To demystify the process for students, an interdisciplinary task force was brought together to create this website.

The Event Planning Guide (EPG) provides detailed instructions outlining all of the necessary steps to hold a successful event at DU. Below is a summary of the content you will find throughout this site.

Get a sense of the event planning process. Don’t forget to use the event planning checklist!

Space Reservations
Learn about locations on campus that are the best fit for your event, and find out how to book those spaces using 25Live or by contacting the scheduler.

Campus Support Services
Discover key service providers on campus, including Facilities, University Multimedia Services, Campus Safety, Parking Services, and Sodexo Catering.

Review what is required to bring a vendor, such as an external caterer, to the University of Denver. Identify liability concerns with the help of Risk Management.

CrimsonConnect Registration
Use CrimsonConnect to register your events with the Office of Student Engagement, and get your event added to the CrimsonConnect master calendar. Undergraduate RSOs are required to register all in-person events of 10+ attendees both on and off campus. Virtual events or meetings of fewer than 10 can be registered as well, and that's the only way to get them onto the CrimsonConnect Calendar.

Find key financial information, including guides to reimbursement requests, cash box requests, fund transfer requests, and more.

Best Practices
Make your event the best it can be by considering fundraising, marketing and evaluation.

Upcoming Events

Curious about events taking place this month? Check out the CrimsonConnect events page! To learn how to get YOUR event on the calendar, visit the CrimsonConnect Event Registration page.