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Student Life

Disability Services Program

Instructor teaching outside. Students listen.

Faculty and Staff

Accessibility When Teaching Online

While DSP approves academic and non-academic accommodations associated with a student's disability, medical and mental health condition, faculty are legally responsible for administering many accommodations within the classroom. Our office is here to help support faculty and facilitate this process. Students are directed to provide faculty with a Letter of Approved Accommodation (LOAA) from DSP electronically through our online software platform. This notification should occur, when possible, at the beginning of each quarter and prior to the need to use an accommodation. This notification can serve as a conversation starter between the faculty member and student and the DSP office for any accommodation needs. If you have questions or concerns about the accommodations process please contact us, our staff is happy to provide consultation and guidance as needed.

Audio and Video

Provide accessibility to a diverse group of students by selecting or creating videos that include captions and provide text transcripts for audio recordings. It is also a best practice to make video and audio content available to the entire class for reference, review and studying on an ongoing basis.

Kaltura: Video Caption Editor

Kaltura will automatically create captions for each video uploaded into Canvas. Best practice is to review the captions for accuracy and use the Video Caption Editor to edit captions.

YouTube: Creating Subtitles and Captions for Videos

YouTube automatically generates captions for each video uploaded. Best practice is to review the captions for accuracy prior to showing the video to the class.

Zoom Meetings

Record class lectures in Zoom to receive video, audio, and transcript files.

Local Recording
Local recording allows users to record meeting video and audio locally to a computer.

  • Meeting host can record, or they can provide permission to another participant to record.
  • Click Record on this Computer to begin recording. Click Stop Recording when you want the recording to end. There is also an option to Pause Recording during the meeting.
  • Participants can tell if a meeting is being recorded if they see a red button and the word Recording in the top left corner of the Zoom window.
  • After the meeting has ended, Zoom will convert the recording. When the conversion is done, a folder containing the video and audio file or audio-only file will appear.
  • Any chats, public and private, that take place during the meeting will also be downloaded as a .txt file to this folder.

Record to the Cloud
Recording to the Cloud records video, audio, and chat text in the Zoom cloud. When the meeting host enables the Audio Transcript option, that allows Zoom to automatically transcribe the recorded audio.

  • Meeting host can record, or they can assign a co-host to record.
  • Click Record to the Cloud. Click Stop Recording when you want the recording to end. There is also an option to Pause Recording during the meeting.
  • Participants can tell if a meeting is being recorded if they see a red button and the word Recording in the top left corner of the Zoom window.
  • When the recording has ended, the recording must be processed before viewing. When the process is completed, the host will receive an email with links to the files (audio, video, public chat, and transcript).
  • If the recording was transcribed and the meeting also had video, the email will include a link to the video with the transcript text displayed.
Canvas: Create Accessible Online Courses

Follow this guideline which outlines best practices when designing accessible courses in Canvas for all students:

  • Simple and clean layout and design
  • Descriptive headings
  • Add alt text to images
  • Descriptive links
  • Content Formatting
  • Tables with headers in columns and rows
  • Captioned videos
  • Accessible content in other file formats (.doc, .ppt, .pdf)
Create Accessible Documents and Presentations

Adobe: Create Accessible PDF Documents
To make a PDF document accessible to everyone, including students who use assistive technology, it needs to be a "tagged" document. A tag cannot be seen but provides structure for screen readers to work properly.

Google Slides
Google Slides can display the presenter's words as captions in real time.

Microsoft Word: Create Accessible Text Document
Follow the Microsoft Word step-by-step instructions to:

  • Add alternate (alt) text to visuals (images, shapes, SmartArt graphics, charts)
  • Create accessible hyperlinks, text, and tables
  • Apply built-in heading styles
  • Use bulleted and ordered lists
  • Use accessible text color
  • Use accessible text format
  • Use text spacing
  • Use table headers

Microsoft PowerPoint: Create Accessible Slideshows
Follow the Microsoft PowerPoint step-by-step instructions to:

  • Add alternate (alt) text to visuals (images, shapes, SmartArt graphics, charts, videos)
  • Set the reading order of slide contents
  • Use built in slide designs for inclusive reading order
  • Add hyperlink text and ScreenTips
  • Use an accessible slide design
  • Use accessible font format and color
  • Use unique slide titles
  • Use table headers
  • Use captions, subtitles, and alternative audio tracks in videos

Microsoft PowerPoint for Office 365
PowerPoint for Office 365 can transcribe words as they are presented and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language.


Microsoft Excel: Create Accessible Spreadsheets
Follow the Microsoft Excel step-by-step instructions to:

  • Add alternate (alt) text to visuals (images, shapes, SmartArt graphics, charts)
  • Add hyperlink text and ScreenTips
  • Use accessible font format and color
  • Apply unique names to sheet tabs & remove blank sheets
  • Add headers to tables
Create Accessible Emails
Microsoft Outlook

Follow the Microsoft Outlook step-by-step instructions to:
  • Add alternate (alt) text to visuals (images, shapes, SmartArt graphics, charts)
  • Add hyperlink text and ScreenTips
  • Use accessible font format and color
  • Use built-in headings and styles
  • Use table headers