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Student Rights and Responsibilities

Degree Programs

Student Conduct

Process

The Student Conduct process begins with a report, which is submitted to the Office of Student Rights and Responsibilities who will review the information and determine if there are any potential policy violations.  If there is a violation, each step of the process is explained in more detail below.

 
Reporting

Any person may file an Incident Report with the University through this form.

Once a Report has been filed, Student Rights and Responsibilities may proceed with the Student Conduct Process, even if a Reporting Party or Complainant later chooses to retract, rescind, or recant any or all of the Report or chooses not to cooperate. Action will only be taken without the consent of a Complainant if, in the Director of Student Rights and Responsibilities' judgment, such action is necessary to protect the safety, security, or integrity of the University or any member(s) of its community. Additionally, withdrawing from the University will not prevent the Student Conduct Process from proceeding.

Interim Actions may be implemented based on the unique circumstances of a specific incident and/or a student's prior conduct history.

Reports involving allegations of Harassment or Discrimination related to a status protected by law, including Sexual Misconduct, will be referred to the Office of Equal Opportunity (OEO) for evaluation, investigation, and findings.  Please see here for the full policies and procedures governing the separate resolution process handled by the OEO.

Determination of Potential Policy Violations

Once a Report has been filed, a Conduct Administrator will determine if there are any potential policy violations from the Honor Code and/or Guide to Residence Living and one of the following will occur:

  1. No further action will be taken if the Report does not indicate any policy violations. The University may resume action on any Report should further relevant information become available.
  2. The Report will be referred to a case resolution body if the Report does indicate potential policy violations.
Case Resolution Meeting Notification

Once Potential Policy Violations have been determined, a Student Conduct Administrator will review the schedule(s) of those parties involved and schedule a case resolution meeting.  Proper Written Notification will be sent individually to the parties involved which will include the time, date, and location for the case resolution meeting along with the policy violations being considered and information reported about the incident as applicable to the party.

Case Resolution Meeting

The case resolution meeting is an opportunity to gain the perspectives from those parties involved in the incident, evaluate the impact and potential harms of the incident, and begin to explore possible alternatives to the behavior that occurred and how trust can be rebuilt. Students will also be given the opportunity to state whether they believe they are responsible or not for each policy violation. 

Cases may be referred to the appropriate case resolution body based on the following guidelines:

  1. Administrative case resolution meeting with Housing and Residential Education (HRE) staff in Cases which:
    • Occur within the Residence Halls/Apartments involving violations of the Guide to Residence Living and basic violations of Honor Code Policies.
  2. Administrative case resolution meeting with Student Rights and Responsibilities staff in Cases which:
    • Occur within the Residence Halls/Apartments and involve physical violence, legitimate threats of violence, or Weapons.
    • Occur within the Residence Halls/Apartments and at least one of the Respondents involved is already on probation or has been previously suspended.
    • Non-Residential incidents.
  3. Student Accountability Board (SAB) in Cases which:
    • An active Complainant is participating;
    • There is highly disputed information between parties;
    • The Outcome is potentially dismissal.
  4. In Cases involving a minor violation of the Guide to Residence Living and/or Honor Code Policies, a simple warning letter may be sent to the Respondent instead of scheduling a case resolution meeting. However, a case resolution meeting is available upon request from the student.

NOTE: Student Rights and Responsibilities reserves the right to make exceptions to the above guidelines to accommodate scheduling, confidentiality, or other extenuating circumstances.

NOTE: Parties involved with the student conduct process are prohibited from making an audio recording of any Case Resolution Meeting or proceeding.

Determination of Responsibility

Following a case resolution meeting, the case resolution body can take one of the following actions regarding each student respondent:

  1. Find the student not responsible of violating University policies.
  2. Find the student responsible of violating University policies and assign appropriate Outcomes. A student will only be found responsible if there is a preponderance of the evidence that a violation occurred (if it's "more likely than not").
  3. Find the student responsible of violating University policies and refer the student to a Restorative Justice Conference (RJC) for Outcomes.  A student will only be referred to an RJC if they actively take responsibility for the violation(s) and the student agrees to seek alternative ways to repair harm and rebuild trust with harmed parties.
  4. Refer the student to a new case resolution meeting with a separate case resolution body.
Decision Notice

Once a decision regarding responsibility and outcomes has been made, Proper Written Notification will be sent individually to parties involved. Decision notice letters will include, as applicable to the recipient: a rationale explaining the decision, the determination of responsibility for each policy violation, any assigned outcomes with details and due dates for completion, and appeal instructions.

Appeal

Respondents and Complainants have the right to appeal a decision made by a case resolution body based on specific appeal criteria.  Submitted appeals must include information to support the selected Grounds for Appeal.  An appeal will only be considered when the Appeal Form is completed within five business days from when the Decision Notice letter was sent.  A reasonable extension to this deadline may be requested within the appeal period and can be granted at the discretion of the Director of Student Rights and Responsibilities. A reasonable extension is considered to be 2-3 additional business days. The appeal will then be referred to an appellate officer for review.

If the Respondent submits an appeal, outcomes assigned will be considered “on hold” pending a final decision, unless otherwise determined or in a case in which the Respondent was previously issued an Interim Suspension.

If an Appeal Form is received within the appeal time frame, the other party(ies) involved in the Case will be notified that an appeal has been received. Neither Complainants nor Respondents have the right to view the appeal information which was submitted by the other party(ies). However, the appellate officer may reserve the right to forward any and all portions of the appeal to the other part(ies) as needed in order to address matters raised in the appeal. In such situations, the other party(ies) will be given the opportunity to submit a written response, which will only be considered when provided within the expressed deadline by the appellate officer.

Appeal Criteria

Appeals will only be considered in the following circumstances:

  1. The existence of procedural errors so substantial that it greatly impacted the findings, responsibility determination, and/or the ultimate Outcomes;
  2. Presentation of new and significant evidence which was not reasonably available at the time of the initial case resolution meeting and would likely alter the findings, responsibility determination, and/or the ultimate Outcomes; and/or
  3. The Outcomes imposed are substantially disproportionate to the severity of the violation.

NOTE: Disagreement with the decision is not grounds for appeal.

Appellate Officers

The following persons will be designated as Appellate Officers:

  1. If the Case was heard by Housing and Residential Education (HRE), any appeal will be reviewed by the Director of Student Rights and Responsibilities.
  2. If the Case was heard by Student Rights and Responsibilities staff or the Student Accountability Board (SAB), any appeal will be reviewed by the Vice Chancellor for Campus Life & Inclusive Excellence or their designee.

Available Actions

The Appellate Officer will review the appeal, Student Conduct Records, and any other applicable information to determine if the appeal satisfies any of the Appeal Criteria. Then, the Appellate Officer is limited to taking one of the following actions:

  1. Deny the appeal and uphold the original decision based on not satisfying the Appeal Criteria.
  2. Accept the appeal in whole or in part based on satisfying the Appeal Criteria and either:
    • send the Case back to Student Rights and Responsibilities for a new case resolution meeting; or
    • dismiss the Case.

The Appellate Officer may not replace the judgment of the original case resolution body; the appellate process exists solely to review the procedures used in the student conduct proceedings.

The appellate officer will communicate a final decision on the appeal within 5 business days after the receipt of the appeal. If there are extenuating circumstances, all parties involved will be notified that an extension beyond five days is necessary for the Appellate Officer in making a decision on the appeal.

Campus Notification and Refunds

The case resolution process is considered completed when either no appeal is received by the student within 5 business days or an appeal is denied, rendering the decision by the case resolution body as final.

At this time, campus entities may be notified of the decision as necessary in order to move forward with processes impacted by the student conduct outcome decision. For example, in Cases resulting in suspension or dismissal, the offices impacted financially will be notified to update their records.

  • Financial Aid Eligibility is based on the effective withdrawal date.  The effective withdrawal date is the first date of notification to the Office of the Registrar or other designated official offices that the student is no longer enrolled (click here for more information).
  • Campus housing and food expense will be reimbursed at a pro-rated amount based on the date of the final student conduct outcome decision.
  • Tuition will be reimbursed according to the posted Tuition Refund Calendar based on the incident date.
  • Other fees (i.e., parking permit, Greek membership, health insurance, student activities, etc.) may be refunded at the discretion of the applicable office.