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Student Rights and Responsibilities

Degree Programs

Student Rights & Responsibilities

Student Conduct Records

The Office of Student Rights & Responsibilities will be responsible for maintaining all official University records related to Student Rights & Responsibilities. A Student Rights & Responsibilities record will include copies of all Cases in which a Student is found responsible for violating at least one Student Rights & Responsibilities policy, as well as copies of all relevant correspondence and other documentation related to the Case.

The policies regarding the retention of Student Rights & Responsibilities records are as follows:

  • The University will maintain Student Rights & Responsibilities files for a period of no less than seven (7) years following the most recent finding of violation and completion of all Outcomes, consistent with the University's obligations under the Clery Act.
  • The University will maintain Student Rights & Responsibilities files of Students who have been dismissed from the University indefinitely.

institutional action letter request

To submit a request for an Institutional Action Letter, please use this form.

Please note: this form will require you to login using your University of Denver ID number and PioneerWeb password. If you have forgotten your DU ID number (87*******) or password, please contact the Office of the Registrar at 303-871-4095. Student Rights & Responsibilities staff cannot help to lookup user names or passwords.

Student Rights & Responsibilities records and Parental notification policies

Release of Records

Members of the University faculty and staff who receive requests from Students or former Students to complete a request for information about Student Rights & Responsibilities records should direct all inquiries to the Office of the Registrar. Purposes for such requests can include undergraduate transfer to another institution; graduate/professional/law school admission; admission to the Bar (by state); and security clearances for employment.

When a Student requests and authorizes the release of information through the online "Institutional Action Letter Request Form", the University will provide a brief statement with an overview of the Student's conduct history. The information released will include the findings, Outcomes, and will indicate whether or not a Student is in good conduct standing.

Pursuant to University Policy, and consistent with FERPA, Students may review their Student Rights & Responsibilities Record in person by making an appointment with the Office of the Registrar or, for a summary, they can complete the online request "Institutional Action Letter Request Form".

The Office of Student Rights & Responsibilities does not release records for alternative resolution processes, such as Medical Amnesty, which are considered internal records for University purposes, through the release of records process unless required by law.

Parental Notification Policy

The University considers Student Rights & Responsibilities records to be part of a Student's educational record. Accordingly, the University complies with all applicable statues and regulations, including but not limited to the Family Educational Rights and Privacy Act (FERPA).
The University recognizes that parents or guardians maintain an interest in their Student's behavior and conduct while at the University, and that parents or guardians can play a positive role in addressing these issues. Therefore, the University may notify the parents or guardians of any Student under the age of twenty-one (21) whose current enrollment ends due to suspension or dismissal. The University also reserves the right to notify the parents or guardians of any dependent Student under the age of twenty-one (21) who has been found responsible for violating any drug or alcohol polices. The Director of Student Rights & Responsibilities has the discretion to decline notification under certain circumstances.

This notification is intended as a means to encourage communication between Students and their parents or guardians to provide the greatest level of support for the Student. Nevertheless, the University's primary relationship is with its Students, rather than with their parents or guardians, and the University's priority and obligation is to correspond and otherwise conduct business directly with Students, and not through parents, guardians, or any other third party.