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Student Rights and Responsibilities

Degree Programs

Student Conduct

Student Conduct Records

A. Maintaining Records. The Office of Student Rights & Responsibilities will be responsible for maintaining all official University records related to Student Conduct. A Student Conduct record will include copies of all Cases in which a student is found responsible for violating at least one Student Conduct Policy, as well as copies of all correspondence and other documentation related to the Case.

The policies regarding the retention of Student Conduct records are as follows:

  1. The University will maintain Student Conduct files for a period of no less than seven (7) years following the most recent finding of violation, as determined by the rules governing reporting under the Clery Act.

  2. The University will maintain Student Conduct files of students who have been dismissed from the University indefinitely.

  3. The University will retain, as necessary, appropriate statistical information related to Student Conduct Policy violations in order to comply with legislative reporting requirements.

institutional action letter request

To submit a request for an Institutional Action Letter, please use this form.

Please note: this form will require you to login using your University of Denver ID number and PioneerWeb password. If you have forgotten your DU ID number (87*******) or password, please contact the Office of the Registrar at 303-871-4095. Student Rights & Responsibilities staff cannot help to lookup user names or passwords.

Student Conduct records and notification policies and procedures

Release of Records

Numerous members of the University faculty and staff receive requests from students or former students to complete forms that include a request for information about Student Conduct records at the University. These forms typically serve the following purposes: Undergraduate transfer to another institution; Graduate/professional/law school admission; Admission to the Bar (by state); Security clearances for employment (typically federal), etc. Access and release of records of student conduct proceedings are governed by applicable Family Educational Rights and Privacy Act (FERPA) and other privacy laws. Unless required by law, Student Conduct records will not be released without the expressed permission from the student.

When a student requests and authorizes the release of information through the online "Institutional Action Letter Request Form", the University will provide a brief statement with an overview of the student's conduct history. The information released will include the findings, rationale, outcomes, and will indicate whether or not a student is in good conduct standing. Specific documents, including pictures and videos, are not released to any entity unless required by law. Per University policy, students may review their Student Conduct Record in person by making an appointment with the Office of the Registrar or, for a summary, they can complete the online request noted above.

Records for alternative resolution processes, such as Medical Amnesty, are considered internal records for University purposes and will not be released through the Release of Records process as outlined above.

Parental Notification Policy

The University considers Student Conduct records to be part of a student's educational record. Accordingly, the University complies with all applicable legislation, including but not limited to the Family Educational Rights and Privacy Act (FERPA). Further, the University's primary relationship is with its students, and not with their parents or guardians.

However, the University recognizes that parents or guardians maintain an interest in their students' behavior and conduct while at college, and that parents or guardians can play a positive role in preventing further misconduct. Therefore, the University may notify the parents or guardians of any student under the age of twenty-one (21) whose current enrollment ends due to suspension or dismissal. The University also reserves the right to notify the parents or guardians of any dependent student under the age of twenty-one (21) who has been found responsible for violating any drug or alcohol polices. The Director of Student Rights & Responsibilities has the discretion to defer notification.

This notification is intended as a means to encourage communication between students and their parents or guardians to provide the greatest level of support for the student. Regardless of whether notification has occurred, the University's priority and obligation is to correspond and otherwise conduct business directly with students, and not through parents, guardians, or any other third party.

Public Notification Policy

The University recognizes the shared interest of the greater community in the resolution of Student Conduct Cases. Student Rights & Responsibilities will update their website on an annual basis with statistics on the Student Conduct Process. These statistics may include the number of students found responsible for violating each of the Student Conduct Policies, as well as a summary of the outcomes assigned in the Student Conduct Process.These statistics may be found here.