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Student Rights and Responsibilities

Degree Programs

Student Conduct

Rights & Responsibilities

All students have the right to continue their education free from the threat of harassment, abuse, retribution, or violence. The University may take whatever measures it deems necessary in order to protect the safety, security, or integrity of a Complainant, the University, or any member of the University Community. Such measures include, but are not limited to, involuntary removal from a course, program, activity, or University Premises pending case resolution, modifications to living arrangements, and reporting incidents to law enforcement or other non-University agencies. The Vice Chancellor for Campus Life & Inclusive Excellence or their designee, in consultation with the appropriate faculty and/or administrators, is empowered to impose any interim measure(s).

The University also recognizes its obligation to students who have been reportedly violated University Policies, but have not completed the SRR process. Therefore, interim measures should not unduly interfere with a Respondent's academic progress except as deemed necessary to protect the University, any member of the University Community, or the University's mission.

Note: These rights and responsibilities are afforded to students involved in the traditional SRR process. Alternative dispute resolution processes, such as Restorative Justice Conferences, may limit a student’s rights and responsibilities, but involvement in such processes is voluntary.

The complete text of the Honor Code can be found here.

Throughout their involvement in the SRR Process, the Respondent(s) and Complainant(s)  have the following rights and responsibilities:

Rights and Responsibilities

Fair Treatment
  • The right to be treated with dignity and respect.
  • The right to receive information regarding the SRR process and their role within this process.
  • The Respondent has the right to be considered Not Responsible for an alleged violation(s) of the Honor Code unless found responsible during this process. This right will not prevent the University from taking necessary and reasonable interim measures during this process.
  • The right to object to a member of a Case Resolution Body based on demonstrable bias that would affect that member's ability to render a fair decision.
  • The right for all decisions in the process to be based upon a preponderance of evidence.
  • The responsibility to request a reasonable arrangement and/or accommodation (e.g. for disability, language barriers, or location/proximity concerns) to allow their full participation in the SRR process.
    • Requests must be received by Student Rights & Responsibilities as soon as possible and at least two (2) Business Days BEFORE the Case Resolution Meeting. Students seeking accommodations due to a documented disability must seek such accommodations through the Disability Services Program (DSP) process and procedures. DSP's review of new accommodation requests may take up to five (5) Business Days.
  • The responsibility to engage in the process with honesty and appropriate behavior.
  • The responsibility to promptly notify the Director of Student Rights & Responsibilities or the Associate Vice Chancellor for Campus Life & Inclusive Excellence, if the Student believes they have not received fair and equitable treatment.
Privacy
  • The right to protection of information subject to applicable provisions of the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).
  • The right to privacy throughout the SRR process with respect to all parties.
  • The right to be free from intimidation and harassment and the responsibility to request that the University take reasonable steps such as interim measures to prevent unnecessary or unwanted contact with involved parties.
  • The responsibility to notify the Director of Student Rights & Responsibilities or a member of the Office of Student Rights & Responsibilities if the Student believes reasonable steps such as interim measures need to be taken in order to protect these rights.
Presence of a Support Person
  • The right to have a one (1) support person of their choice present throughout the SRR process. A support person can be any person chosen by the Student, including, but not limited to, a parent, family member, or an attorney. Individuals who are witnesses in the Case or a member of the Case Resolution Body shall not serve as a support person.
  • The right to consult with their support person. The support person may not speak on behalf of the involved party nor actively participate in the proceeding. A support person may not attend a Case Resolution Meeting without the party they are supporting being present.
  • The responsibility to complete a Release of Information Form with the University for any involved support person to address the University's obligations under FERPA. Without a completed Release of Information Form on file, a support person cannot participate in the SRR process.
  • The responsibility to notify their support person of the time, date, and location of any SRR proceedings. The University will not reschedule proceedings to accommodate the schedule of a support person.
  • The responsibility to provide SRR notification of the name of their support person no later than two (2) Business Days before the scheduled start of the Case Resolution Meeting. The support person's name will be made available to the involved parties (as applicable), and those parties will have an opportunity to submit any objections to the support person's participation no later than one (1) Business Day before the scheduled start of the Case Resolution Meeting. SRR has the authority to exclude any individual from participating based on a reasonable objection. Failure to provide a support person's name prior to the Case Resolution Meeting may be grounds to exclude that support person.

 

Written Notice
  • The right to Proper Written Notification of any Case Resolution Meeting a Student is invited to attend as a result of a Report filed. The notification may include the following:
    • The time, date, and location of the Case Resolution Meeting and procedures for requesting a change in time and/or date
    • A copy of the redacted Report OR the office or agency to contact to request information underlying the Report;
    • The Alleged Policy Violations being considered at the time of the Report;
    • The name of the Reporting Party (as applicable); and
    • The process and Outcomes for not attending the Case Resolution Meeting
  • The responsibility, per University Policy, to provide the University with the most current and accurate address, email, and other contact information to facilitate notification in a timely manner.
  • The responsibility to check email, phone, mail, and to respond in timely manner.
Respond to Allegations and Provide a Statement

The right to view any supporting documents not already provided in the written notice, such as videos and photos. In the case of photos or videos, the University will use reasonable efforts to allow the involved parties to review those materials in a monitored environment.

The SRR Process addresses Student behavior and conduct, not Student character, therefore character witnesses, statements, and reference letters are not accepted.

When an administrative Case resolution meeting is held:

  • The right to respond to the Alleged Policy Violations, including the right to present information directly relevant to the incident.
  • The right to not present information relevant to the incident.
  • The responsibility to allow only the presentation of accurate information; the presentation of false or misleading information is not allowed and may be a policy violation

When a student accountability board (sab) meeting  is held, additional rights and responsibilities include:

  • The right to hear all witnesses and information presented during a SAB (an involved party does not have the right to question witnesses).
  • The right to present witnesses. If an involved party wishes to present information from a witness who is unable to participate in person, the party must provide a written and signed statement from that individual two (2) Business Days prior to the time of the SAB meeting.
  • The responsibility to respond to any witnesses or information when such is presented and prior to the witness being dismissed. Involved parties must direct any response to the SAB members and not to the witness. The SAB may not consider any rebuttal presented after the witness is dismissed.
  • The responsibility to provide SRR prior notification of the names of any witness the party intends to present no later than two (2) Business Days before the scheduled start of the SAB. SRR will provide these names to the involved parties (as applicable), and each party will have an opportunity to raise any objections to the witness' participation no later than one (1) Business Day before the scheduled start of the SAB. SRR has the authority to exclude any individual from participation based on a reasonable objection. Failure to provide SRR with the name of a witness prior to the SAB may be grounds to exclude that witness from the SAB.
  • The responsibility to notify any witness of the time, date, and location of the SAB
  • The responsibility to have on hand all evidence/information to be presented at the SAB
Written Decision and Appeal

Specific to Respondents:

Respondents have the right to Proper Written Notification of the results of their Case Resolution Meeting. The notice will include the following information:

  • The determination of responsibility for the alleged violations of the Student Rights & Responsibilities policies.
  • The rationale for the finding
  • If found responsible for a policy violation(s), the Outcomes imposed
  • Information regarding the criteria for eligibility and steps to appeal the finding(s) and/or Outcomes
  • Appeal the finding and Outcomes based on specified criteria

Respondents have the responsibility to comply with all Outcomes imposed. If either party files an appeal or the appeal is denied, the Respondent must comply with all applicable Outcomes after receiving the appeal decision.

Specific to Complainants:

Complainants have the right to Proper Written Notification of the results of a Case Resolution Meeting convened as a result of a Report they filed if the Complainant is a victim of an alleged crime of violence. In the event that a Complainant dies as a result of the incident, the alleged victim's next of kin has the right to such notification. Proper Written Notification will include the following:

  • The rationale for the finding
  • The specific SRR policies the Respondent has been found responsible for violating;
  • The Outcomes imposed
  • Information regarding the criteria for eligibility and steps to appeal the finding(s) and/or Outcomes
  • Appeal the finding(s) and Outcomes based on specified criteria