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Pre-Travel Orientation

All persons traveling internationally must participate in pre-travel orientation.  However, the frequency, nature, and duration of training depends on who you are. Requirements for each of the following groups are discussed below:

  1. Undergraduate Students
  2. Graduate Students
  3. Faculty and Staff

Orientation is prepared and presented by the International Travel Risk Analyst, the Office of International Education, and the Office of Internationalization. Depending on the circumstances and intended audience, orientation may be presented electronically, in paper form, in-person, or in the student handbook.

Undergrads

Undergraduate students must participate in a pre-travel orientation session before engaging in any travel covered by this procedures document. The orientation session and associated materials typically cover topics such as the following, as appropriate to the audience and destination:

  • Academic expectations
  • Code of Student Conduct and the Honor Code
  • Housing, food, and logistical information, including travel arrangements
  • Essential packing list
  • Passport and visa information (if necessary), including tips for managing important documents
  • Alcohol consumption and drug use; substance abuse
  • Cultural norms and adjusting to a new culture
  • Harassment
  • Currency, exchange rates, and ATM usage
  • Safety measures
  • Managing medications and medical consultations with International SOS
  • Contact information for program directors or site coordinators
  • Emergency procedures and contact numbers

The orientation also provides information on available resources, using the International SOS website, and arranging for phone consultations with International SOS medical and security staff. 

All undergraduate students must also call International SOS for a travel consultation before engaging in any travel covered by these procedures.

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Grad Students

Graduate students must participate in a pre-travel orientation session at least annually before engaging in travel covered by this procedures document. Orientation typically covers topics such as export controls requirements, other legal requirements including key applicable federal laws and Whitehouse letters, and International SOS services. If planned travel is to a country appearing on the list of countries or regions subject to travel warnings and other unsafe conditions, graduate students must call International SOS for a travel consultation before engaging in the travel. Other graduate student travelers are encouraged to contact International SOS before traveling internationally. 

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Faculty and Staff

Faculty and staff must participate in a pre-travel orientation session at least biennially (every two years) before engaging in travel covered by this procedures document. Orientation typically covers topics such as export controls requirements, other legal requirements including key applicable federal laws and Whitehouse letters, workers compensation requirements, and International SOS services. Faculty and staff are encouraged to contact International SOS for a travel consultation before traveling internationally.

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