The University’s Department of Enterprise Risk Management and the Office of Internationalization are jointly responsible for the development and implementation of these procedures. The procedures were effective on September 29, 2015. This section provides additional information about the following that provide assistance in support of these procedures:
- International Travel Risk Analyst
- Office of Internationalization
- Office of International Education
- International Travel Committee
- Internationalization Council
The University’s International Travel Risk Analyst provides support for University-related academic or business international travel by students, faculty, and staff. The International Travel Risk Analyst reports to the Director of Enterprise Risk Management and has dotted line reporting to the Associate Provost for the Office of Internationalization and the University’s International Travel Committee. The International Travel Risk Analyst’s responsibilities include:
- Assessing and approving travel from a risk management perspective
- Monitoring international political and health matters to help ensure the safety of University travelers
- Serving as the University’s contact for international travel-related crises and incidents
- Identifying students, faculty, and staff who may require emergency assistance or an evacuation, and facilitating the assistance or evacuation
- Developing crisis management and other emergency management plans as necessary, including a faculty-led travel crisis management manual
- Developing guidelines and procedures for international travel
- Developing standardized pre-travel orientation and training programs
- Managing content, processes, updates, and enhancements to the DU Passport application
- Serving as the University’s contact for International SOS and other travel-related vendors
- Serving as a member of the International Travel Committee and leading the scheduling of and preparation of agendas for meetings
The University’s Office of Internationalization provides leadership and support for the University community by mobilizing international and intercultural resources locally and abroad in cooperation with academic and administrative units. The offices and programs in Internationalization provide the knowledge and tools to shape responsible members of a community whose perspectives are local, regional, and international. In addition, the Office of Internationalization provides academic approvals for faculty-led travel and training for international travel programs.
The University’s Office of International Education (OIE/Study Abroad) is the home for DU's flagship study abroad program, Cherrington Global Scholars, along with International Community Engagement and Service Learning. It also offers support to any student seeking special help with study abroad to fit a special academic need.
The International Travel Committee (ITC) works with the International Travel Risk Analyst to develop guidelines and procedures for international travel. The ITC meets as necessary. Standing members of the ITC are:
- Associate Provost for the Office of Internationalization
- Director of the Office of International Education
- University Counsel
- Director of Enterprise Risk Management
- Executive Director of the Health and Counseling Center
- Director of Campus Safety
- Representative selected by either the Faculty Senate or the Internationalization Council
- Representative from the Office of Globalization for the Daniels College of Business
- Representative from the Korbel School of International Studies
- International Travel Risk Analyst
The Associate Provost for the Office of Internationalization and the Director of Enterprise Risk Management serve as co-chairpersons of the ITC. The Director of the Office of International Education serves as the backup chairperson if neither of these individuals are available. The chairpersons and backup chairperson are empowered to take action, either individually or as a group, on behalf of the ITC and the University in the event of an emergency or urgent situation that does not allow ample time to convene an ITC meeting. When action in an emergency or urgent situation is taken, a report must be provided promptly to the entire ITC.
The ITC regularly analyzes safety, security, and medical conditions of newly proposed and already existing international travel opportunities in order to assess whether the risk of travel to a particular destination is acceptable for travelers and the University. The ITC carries out much of this work through emails between the International Travel Risk Analyst and ITC members. The University’s Provost and Executive Vice Chancellor has final authority concerning ITC decisions.
In addition, the ITC manages the handling of responses to crises involving international travelers, including determining when evacuations of international travelers are necessary due to conditions such as political unrest, natural disasters, and health concerns. If the ITC determines that remaining at a location poses an unacceptable risk for any reason, the ITC may direct the traveler to leave the location. A failure to follow University policy, these procedures, or ITC directives can result in the disallowance of academic credit and/or funding.
In consultation with the appropriate faculty and/or staff, the ITC is empowered to establish specific program requirements or cancel a program or other international travel before departure or while in progress if facts and circumstances are such that the ITC concludes traveler safety may be in jeopardy. Financial loss resulting from any such cancellation is the responsibility of the affected traveler(s) and/or the University academic or business unit.
In consultation with the appropriate faculty and/or staff, it is the ITC’s responsibility to determine instances when academic credit and/or funding is disallowed for failures to comply with University international travel procedures or failures to follow ITC directives.
The ITC must report at least annually on its activities and decisions to the Provost and Executive Vice Chancellor and the Vice Chancellor for Business and Financial Affairs. An ITC chairperson or backup chairperson is responsible for preparing these reports.
The Internationalization Council (Council) oversees and advises the Provost and Executive Vice Chancellor and the Associate Provost for Internationalization on all international and internationalization activities at the University. The Council is an important clearinghouse for perspectives from across the campus as the University embarks on increasingly ambitious international endeavors. The Council is charged with:
- Developing recommendations for policies, practices, and planning designed to promote the University's internationalization initiatives
- Reviewing and providing non-binding recommendations regarding institutional linkages with academic institutions abroad; this includes departmental, divisional, and University-wide partnerships
- Discussing and monitoring the internationalization components of the University’s strategic plan and reporting on internationalization initiatives and efforts across campus
The Council’s membership includes faculty and administrators from across the University, including the Office of Internationalization and any potential strategic partners.