University Purchasing Contracts

I. PURPOSE

To outline responsibilities and procedures for buying items available through University purchasing contracts.

II. RESPONSIBILITIES AND PROCEDURES

A.Equipment, supplies, or services which may be obtained under current University contracts shall be bought under the terms of such contracts.

B.Purchasing procedures for goods and services purchased under currentUniversity contracts shall be available from Purchasing Services.

C.Purchasing Services shall maintain a list of current purchasing contracts and make this list available through the on-line purchasing reference system available on the central administrative computer. A hard copy of the list is also available through Purchasing Services.

D.Products available under contract may be purchased off contract when the contracted supplier has an extended delivery requirement or minimum order quantity beyond the requisitioner's requirement. Such off contract purchases are considered to be the exception.

E.A request for waiver to purchase outside a University purchasing contract should be submitted in writing to Purchasing Services outlining the intended purchase and the circumstances which warrant placing a purchase order outside the corresponding contract.

III. EXCEPTIONS

NONE

IV. RELATED ITEMS

Purchasing Authority (University Purchasing Policy, 1.A)
Competitive Bidding Guidelines (University Purchasing Policy, 3.A)
Limits of Authority (University Purchasing Policy, 8.A)

Back to Table of Contents