Justification of Need

I. PURPOSE

To outline the responsibilities and procedures regarding screening requests for equipment purchases over $100,000 to ensure the proper expenditure of University funds when buying expensive equipment.

II. RESPONSIBILITIES AND PROCEDURES

A. The Vice Chancellor for Business and Financial Affairs, or their designee, shall approve requests for equipment purchases expecting to cost $100,000 or more before the purchase order is processed.

1. A memo, signed by the department head, which outlines the general purpose or need for the desired equipment should accompany requisitions to purchase capital equipment expecting to cost $100,000 or more.

2. Purchasing will attach the Justification of Need memo along with relevant bid documentation to the requisitioner, and send the file for approval to the Vice Chancellor's office.

III. EXCEPTIONS

NONE

IV. RELATED ITEMS

Restricted and Special Purchases (University Purchasing Policy, 4.A)
Equipment Screening (University Purchasing Policy, 4.D)

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