Fleet Vehicles

I. PURPOSE

To outline responsibilities and procedures regarding acquisition of University vehicles.

II. RESPONSIBILITIES AND PROCEDURES

A. The Director of Facilities Management is charged with the authority and responsibility for all vehicles owned by the University or for which the University has responsibility.

B. All intended arrangements for the acquisition, transfer, or disposal of University vehicles should be authorized by and cleared through the Director of Facilities Management.

C. To ensure the proper accounting of University property, the Director of Facilities Management shall notify the Property Administrator of intended acquisition, sale, trade-in, or other transfer of University vehicles.

D. All intended agreements for the lease of vehicles must be signed by the Vice Chancellor for Business and Financial Affairs.

E. In those instances where need has not been previously established and reasons for the proposed lease are not obvious, a memorandum of justification should accompany the proposed agreement.

F. Due to caution warnings regarding the safety of 15 passenger vans, they are no longer allowed.

III. EXCEPTIONS

NONE

IV. RELATED ITEMS

Purchasing Authority (University Purchasing Policy, 1.A)
Restricted and Special Purchases (University Purchasing Policy, 4.A)
Lease and Lease-Purchase Agreements (University Purchasing Policy, 4.B)
Limits of Authority (University Purchasing Policy, 8.A)

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