Direct Shipments

I. PURPOSE

To outline responsibilities and procedures for accepting delivery of goods shipped directly to departments.

II. RESPONSIBILITIES AND PROCEDURES

A. Departments are responsible for the proper handling of all shipments not delivered through Central Receiving. Individuals accepting direct shipments should follow these basic guidelines.

1.Do not sign the freight bill until after inspecting all incoming boxes or cartons.

2.Verify the number of cartons listed on the freight bill with the actual number of cartons received.

3.If a carton appears damaged:

a. Insist that it be opened and jointly inspected before the driver leaves.

b. Note any damage in writing on the freight bill and have the driver sign your copy.

c. Notify Purchasing Services immediately to arrange for damaged merchandise to be returned for proper replacement or credit.

d. Retain all damaged cartons and packing materials.

4. If upon further inspection, there appears to be a problem with the shipment (shortages, incorrect items, etc.) notify Purchasing Services immediately to arrange for return for proper replacement or credit.

III. EXCEPTIONS

NONE

IV. RELATED ITEMS

Central Receiving (University Purchasing Policy, 5.A)
Materials Return (University Purchasing Policy, 5.C)

Back to Table of Contents