Travel Expense Reimbursement Procedures
Travel Policy: It is the policy of the University of Denver to reimburse employees and approved non-employees for necessary and reasonable travel and entertainment expenses incurred for departmentally authorized, official University business. See also University Policy # 2.30.010.
Employees traveling on University business are expected to operate in the best interest of the University at all times. Employees are to utilize the most cost effective means for business travel consistent with the objectives of the assignment and good business practices.
Travel Advance: Employees may receive an advance for travel expenses if necessary. Typically the advance will be made available within one week of the trip. To receive an advance, submit a Direct Pay transaction, payable to the traveler. The traveler must be established as a vendor before the Direct Pay transaction can be submitted. For instructions on submitting a Direct Pay transaction, click here. To establish the traveler as a vendor, click here.
Expense Reimbursement: Travelers typically are reimbursed for receipted expenses after approval by their departments. We suggest travelers complete a Travel Expense Report to accompany their receipts. If receipts are not available, government supplied per diem rates may be used for meals and incidentals. Links to: Domestic Per Diem Rates - Foreign Per DiemRates.
Allow one week for reimbursement processing. Reimbursement checks will be mailed unless a pick-up code is included in the Direct Pay transaction.