Selected IT Projects

Information Technology is involved with many IT projects that help faculty, staff and students efficiently navigate the way they learn, teach, and facilitate work at the University of Denver.

Current IT Projects

The Applicant Tracking System project was initiated by Shared Services to find a new software solution to better meet the recruiting needs of the University.

Jan 1, 2018 June 30, 2019
Applicant Tracking System
Applicant Tracking System
Goals Attract high quality applicants by providing an easy-to-use system for job applications that includes the ability to use mobile technology and communication throughout the hiring process. The electronic hiring process is a vehicle for marketing to our constituents and the community. A positive experience for all applicants will demonstrate the University's commitment to quality.
Stakeholders Hiring Managers, Search Committees, and Recruiters, Faculty who supervise staff
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Rohini Ananthakrishnan - Director, Enterprise Software Developer/DBA
Dependencies
  • Employee information from Banner to ATS for posting approvers, hiring managers, and search committee set up
  • Position Descriptions from Banner to ATS
  • Final hired candidate information including background check results from ATS to Banner
Partners Human Resources & Inclusive Excellence and Shared Services
Status Implementation
Timeframe Jan 1, 2018 - June 30, 2019

InfoEd, a vendor-hosted electronic research administration system (eRA), was selected for the administration of research grants, contracts and other funded projects and will track the progress of awards for the entire life cycle.

July 1, 2017 June 30, 2019
Electronic Research Administration
InfoEd - Electronic Research Administration
Goals Improve efficiency in both pre and post award operations, eliminate paper and shadow systems, and reduce the administrative burden for Principal Investigators, departmental administrators, and the Office of Research and Sponsored Programs.
Stakeholders Research Faculty and Administrators
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Rohini Ananthakrishnan - Director, Enterprise Software Developer/DBA
Dependencies
  • Grant Personnel HR information, financial Chart of Accounts, and grant accounting information from Banner to InfoEd
  • Grant information for accounting purposes from InfoEd to Banner
Partners Office of Research and Sponsored Programs; Grant Principal Investigators, and Division Grant Administrators
Status Implementation
Timeframe July 1, 2017 - June 30, 2019

This project is a collaborative effort to implement two parallel projects - first, to use existing repositories (Activity Insight, Banner, Digital Commons) to feed faculty profiles while also working with Ex Libris to create a new system - Esploro - for creating outward-facing faculty web profiles to be used on the du.edu website and DU Connect.

Sept 2018 Aug 2019
Faculty Profile
Faculty Profile
Goals Provide a tech-based solution to connect faculty, departments, and units across the DU campus, as well as to the outside community.
Stakeholders Campus-wide
IT Management Theresa Hernandez - Assistant Vice Chancellor, Campus Partnerships
Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Gohar Tovbis - Director, Enterprise Software Development
Partners Office of Academic Innovation; Institutional Research; Information Technology; Marketing & Communications; University Libraries
Status Development
Timeframe Sept 2018 - Aug 2019

IT is exploring the opportunity to better serve both academic and administrative units across the university with coordinated local support and partnerships to enhance customer service.

Ongoing
Information Technology Support
Information Technology Support
Goals Improve collaboration and provide campus-wide IT support.
Stakeholders Campus-wide
IT Management Theresa Hernandez - Assistant Vice Chancellor, Campus Partnerships
Gary Starling - Assistant Vice Chancellor, Infrastructure/CISO
Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Dependencies
  • Staffing Resources
Partners Provost and Request BA in Campus Life
Status Implementation
Timeframe Ongoing
Read more about Information Technology Support

Provide a centralized  video management system for University video recordings. This will include the migration of content from existing platforms (i.e. Video Manager, Adobe Connect, Zoom and Tech Smith Relay) into the new software solution, currently called Kaltura.

July 2018 September 2019
Kaltura - Video Management Software
Kaltura - Video Management Software
Goals Implement new cloud-based enterprise-wide video management system solution for faculty, staff, and students. Migrate selected content from existing systems into Kaltura.
Stakeholders Campus-wide
IT Management Theresa Hernandez - Assistant Vice Chancellor, Campus Partnerships
Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Gary Starling - Assistant Vice Chancellor, Infrastructure/CISO
Franklin Jackson - Director, Digital Media Services
Gohar Tovbis - Director, Enterprise Software Development
Dependencies
  • Current DU IT software dependencies, implementation team, policy issues, and training
Partners University Libraries, Office of Teaching and Learning, Office of Research and Sponsored Programs, Marketing & Communications, University College, Graduate School of Social Work, Daniels College of Business, Sturm College of Law, Athletics & Recreation, Human Resources, and Disabilities Services
Status Planning/Implementation
Timeframe Fall quarter 2018 pilot testing, with early roll-out for winter quarter (Jan 2019), and full, campus-wide adoption by fall quarter (September 2019).

IT works in collaboration with academic units across campus annually to assess equipment in classrooms and partners with stakeholders to upgrade spaces.

Ongoing
Learning Space Enhancements
Learning Space Enhancements
Goals Upgrade, maintain, and improve technology and learning environments in classrooms. Work with each school to identify one space to improve in each academic area using EDUCAUSE Leading Academic Transformation (LAT) guidelines.
Stakeholders Campus-wide
IT Management Theresa Hernandez - Assistant Vice Chancellor, Campus Partnerships
Franklin Jackson - Director, Digital Media Services
Dependencies
  • Staffing Resources
  • Funding resources
Status Implementation
Timeframe Ongoing

The Performance Management and Succession Planning project was initiated by Human Resources and Inclusive Excellence to find a new software solution that improves efficiency of performance management for employees, approvers, and administrators.

Jan 1, 2018 Dec 31, 2019
Performance Management and Succession Planning
Performance Management and Succession Planning
Goals Align Performance Management with IMPACT 2025 by more clearly and directly tying each employee's job role to the overall missions and strategic plan of the University, IMPACT 2025.
Easily identify, develop and retain high performers and cultivate leaders at all levels. Create succession plans and talent pools to proactively address workforce changes and support talent mobility.
Stakeholders Staff
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Rohini Ananthakrishnan - Director, Enterprise Software Developer/DBA
Dependencies
  • Employee job information from Banner to Performance Management System
  • Final performance review from Performance Management System to Banner
Partners Human Resources & Inclusive Excellence
Status Implementation
Timeframe Jan 1, 2018 - Dec 31, 2019

IT is working to redesign the way our wireless network connects to the internet.

Ongoing
Wireless
Wireless
Goals

Improve overall performance 
Improve stability for all users

Stakeholders Faculty, Staff, and Students
IT Management

Gary Starling, Assistant Vice Chancellor - Infrastructure/CISO
Alex Khramov, Director IT Operations

Dependencies
  • Existing infrastructure
  • Key dates that impact the campus
Status IT is exploring options to expand wireless coverage campus wide.
Timeframe December 2019

Project Implementation Roadmap

Selected IT Projects Roadmap

IT Project Management Office

Do you have an IT project coming in the future? Visit the IT Project Management Office web page for more information.

Completed IT Projects

To provide Adobe Creative Cloud enterprise license software for all employees and physical lab computers

August 2018 September 2018
Adobe Enterprise Licensing
Adobe Enterprise Licensing
Goals To implement a migration of current VIP Adobe accounts and provision new licenses for the Adobe Creative Cloud software to all employees and physical lab computers at the university
Stakeholders Campus-wide
IT Management Theresa Hernandez - Assistant Vice Chancellor, Campus Partnerships
Sue Lutz - Assistant Vice Chancellor, Enterprise Application
Gary Starling - Assistant Vice Chancellor, Infrastructure/CISO
Dependencies
  • Customer accessibility to download software via a portal
Partners IT & Shared Services
Status Completed
Timeframe September 2018

Oracle's ePBCS software has been selected as the unified system to support long-range strategic financial  planning, as well as annual and multi-year budgeting and forecasting processes.

Oct 1, 2017 July 31, 2018
Budget and Forecasting
Oracle - Budgeting, Forecasting, and Long Term Financial Planning
Goals Provide the ability to perform what-if scenarios for new initiatives and their impact on enrollment, tuition, and financial aid; debt and capital planning; philanthropy and endowment performance; grant volume; position control; auxiliary services; and balance sheet.
Stakeholders Provost Office, Controller's Office, Business Officers and Division Heads
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Rohini Ananthakrishnan - Director, Enterprise Software Developer/DBA
Dependencies
  • Chart of Accounts, Actuals, Revised Budget, Tuition Enrollment, and Position information from Banner to Oracle ePBCS
  • Nightly Proposed budget and approved position requests from Oracle ePBCS to Banner
  • Annual original budget load from Oracle ePBCS to Banner
Partners Provost's office, Controller's office, and all units on campus.   
Status Completed
Timeframe Oct 1, 2017 - July 31, 2018

CRM Advance, a Software as a Service (SaaS) application, will replace Banner Advancement as the Advancement division's primary administrative software solution. This product will be used to manage all advancement related data needed for fundraising and constituent engagement. CRM Advance provides an intuitive, robust network of systems that deliver a contemporary user experience, facilitates our fundraising and relationship building efforts, and positions us well to support and advance DU IMPACT 2025.

Jan 1, 2017 Jul 17, 2018
CRM Advance
CRM Advance
Goals Provide support for the upcoming capital campaign.
Stakeholders Advancement office and Unit Advancement Officers
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Rohini Ananthakrishnan - Director, Enterprise Software Developer/DBA
Dependencies
  • Demographic and Biographic information from Banner to CRM Advance
  • Finance Gift Feeds from CRM Advance to Banner
  • Payroll deductions for employee gifts and pledges CRM Advance to Banner and the payroll payments towards these gifts from Banner to CRM Advance.
  • Integration between Banner and 12Twenty (career and internship software)
  • Bing Maps Integration
  • Outlook Integration
  • Event software Integration
  • iModules (alumni networking and giving) integration
  • WealthEngine Integration
Partners Advancement Division
Status Completed
Timeframe Jan 1, 2017 - Jul 17, 2018

A University-wide initiative to implement an enterprise ticketing application for non-IT units.

Oct 22, 2018 Feb 6, 2019
Freshdesk Non-IT Ticket Management Software
Freshdesk Non-IT Ticket Management Software
Goals A non-IT ticketing software for administrative and academic units on campus to assist with tracking and reporting while increasing customer service.
Stakeholders Campus-wide
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Gohar Tovbis - Director, Enterprise Software Development
Partners Shared Services, University College, Division of Marketing and Communications
Status Completed
Timeframe Oct 22, 2018 - Feb 6, 2019

Our ERP vendor (Ellucian) has released a new user interface (UI) using more current technology for the adminstrative portion of the Banner system. The legacy infrastructure will no longer be supported at the end of 2018. Major infrastructure changes will occur throughout the calendar year, including an authentication change to single sign-on and conversion of Oracle forms to a web based solution. The new UI will be available in parallel with the legacy system to ease the transition to the new product. IT will be sensitive to the critical administrative cycles throughout the year.

Sep 1, 2017 Oct 15, 2018
iBanner Upgrade
iBanner Upgrade
Goals Provide an intiutive web interface for the administrative transactions performed by the employees. Remove the dependency on Oracle Forms technology as well as Java. Remain current with supported versions provided by our ERP vendor, Ellucian.
Stakeholders iBanner Users
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Status Complete
Timeframe Sep 1, 2017 - Oct 15, 2018

The Pioneer Travel and Expense project was initiated to review the current state of expense reimbursements, P-Card reconciliation, and travel management to identify a technology solution to improve visibility, efficiency, eliminate paper, and increase the duty of care. This project includes the on-boarding of an expense management solution software as well as a partnership with a Travel Management Company that can integrate with the expense solution. The design of the solution will be a collaborative effort between SSC and IT.

Jan 1, 2017 Oct 20, 2018
Travel and Expense
Concur - Travel and Expense Management
Goals Streamline the travel process, simplify the booking and reimbursement process, improve risk management and integrate the Purchasing Card program into one system. Increasing safety, service, efficiency, sustainability, and savings for University travelers.
Stakeholders Faculty and Staff
IT Management Sue Lutz - Assistant Vice Chancellor, Enterprise Application Services
Rohini Ananthakrishnan - Director, Enterprise Software Developer/DBA
Dependencies
  • Employee Profile, Chart of Accounts, and Expense Approver data from Banner to Concur
  • Expense information posted into Banner Finance from Concur Expense
  • Terra Dotta Study Abroad duty of care integration
  • Hotel Folio
  • US Bank Purchasing Card
Partners Shared Services
Status Completed
Timeframe Jan 1, 2017 - Oct 20, 2018