Phase I: Proposal Development Process

Submitting a Capital Project Request

A Capital Project Request form initiates a feasibility review by DU Facilities Management & Planning (FMP) of your project request. The request can only be completed by authorized requesters and must be signed by your division leadership and financial officer. FMP Capital Projects & Office of the University Architect staff will review the scope and budget of your request. FMP will schedule a meeting with your team to ascertain if the project requires any additional considerations: building code, accessibility, technology, sustainability, and equity concerns.

After the feasibility review, if the scope and budget are not reasonably aligned with the identified funding sources, FMP will refer the project back to your division for scope and/or budget revisions. After the projected scope and budget are reasonably aligned, the project request will be sent to the Office of the Provost and the Office of Budget & Finance for review along with other proposals across the institution, for consideration of programmatic priority. University Leadership review will occur at quarterly intervals aligned to submission dates and proposed start dates for construction.

Allow three months lead time for the complete approval process for all project requests:

Capital Projects Request Submission	University Leadership Review	Earliest Start of Construction	Earliest Start of Construction
April 1st	July 1st	Winter Break	Spring Break
July 1st	October 1st	Spring Break	Summer Break
October 1st	January 1st	Summer Break	Summer Break
January 1st	April 1st	Summer Break	Winter Break

*All projects are reviewed and approved by senior leadership who may alleviate a project's timing to meet pressing University needs.

Note: Project submission timeline reflects anticipated design and permitting effort based on project budget (scope complexity). Permitting with the City and County of Denver can take 13 to 16 weeks.

After University Leadership approval, the project implementation phase will commence, initiating project design, finance, contractor selection, and scheduling.

After you have filled out the Concept Description section of the Phase I Form, please email it to the Capital Projects Team at fac.capitalprojects@du.edu. Once received, the Projects Team will then facilitate the process with the appropriate Facilities and Provost staff, and will develop the remainder of the Phase I document with the project contact.

The Phase I Development process usually results in a review by the Senior Staff advisory group (members are the Provost, Vice Chancellor for Business & Financial Affairs, Vice Chancellor for University Advancement, Vice Chancellor for Technology Services, and Associate Provost for Budget & Planning). If the group chooses to recommend the proposal, a more detailed Phase II plan will be created for review by the Chancellor.

 

Typically the process will occur in the following order:

1. Fill out Conceptual Description (Section I) on the Phase I Form, and send to the Capital Projects Team at fac.capitalprojects@du.edu. The Projects Team will work with Facilities to set up a meeting between the project contact/sponsor and a project manager to get a rough project scope and cost estimate within 10 days of receiving the form.
2. Once the estimate is provided by Facilities, the Projects Team will describe in Section II the physical elements of the project scope and the project estimate.
3. This updated Phase I form will then be sent back to the project contact, who will then review Section II, fill out Section III, and returns it to the Project Team.
4. The Project Team Lead will then forward the completed Phase I form to the Senior Staff advisory board.
5. If the Phase I review is recommended, a more detailed Phase II proposal must then be submitted.