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2022 Year-End Deadlines

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Dear DU community members, 

In anticipation of the upcoming winter break (Dec. 25, 2022 – Jan. 2, 2023) we would like to share important University Financial Services administrative deadlines. To ensure payroll, payments and deposits are processed accurately, and without delay, please take note of the following year-end deadlines:  

Contract Submissions  

Dec. 2: Please submit contracts for goods and services with a term start date of Jan 1, 2023, into the Procurement Contract Workflow as soon as possible. In addition to adding the contract to the workflow, please send an email to requesting an expedited review. Please be sure to include the contract number in the email subject line.   

Contracts submitted after Dec. 2 are unlikely to be completed before the holiday break.  

PioneerTime Changes for Bi-Weekly and Monthly Employees  

Employee Timekeeping Deadlines   

  • Dec. 16: All bi-weekly (BW) employee timecards should be approved. BW employees must approve their timecard after their last shift worked the week of Dec. 12. If employees work over the weekend, the timecard must be approved at the end of their last shift.   

  • Monthly approvals for December leave calendars remain the same. 

Supervisor Timekeeping Deadlines   

  • Dec. 19, Noon: Bi-Weekly timecards must be approved by noon. No exceptions, and no last-minute changes will be processed after this time. 

  • Jan. 3: Deadline for leave calendar approvals for exempt employees.   

Payroll Administrative Deadlines   

  • Dec. 14, Noon: Final manual check requests (“Hand Checks”) for 2022 are due. The last manual payroll checks will be issued on Dec. 16. 

  • Dec. 14: All Winter Graduate Assistantships (GTA, GRA, GSA) must be hired into Banner. 

  • Dec. 16, 3 pm: Monthly department time entry must be submitted and approved by 3 pm; no exceptions. 

Employee Reimbursements and Vendor Payments   

  • Dec. 16: All invoices and check requests must be received by and approved in Banner to be paid in 2022. 

  • The last AP check run for 2022 will be on Dec. 22. 

  • Dec. 12, Noon: Expense reports must be approved by each unit’s cost-approver and submitted to University Financial Services by noon on Dec.12 to be included in Dec. 2022 out-of-pocket reimbursement processing.   

Cashier Deposits 

Please have cash and check departmental deposits to the Cashier’s Office by Dec. 22. The Cashier’s Office closes at 3pm.  

If you have any questions, please contact us at or 303-871-7600.  


We appreciate your support and wish you a relaxing winter break! 



University Financial Services