Hampden Center Storage Services & Archives
The Hampden Center is the University Libraries off-site storage facility. Materials stored at the Hampden Center can be requested online and picked up at the Library Lending Desk of your choice: Anderson Academic Commons, Bonfils Stanton Music Library, Iliff Ira J. Taylor Library, or Westminster Law Library. Deliveries to the Anderson Academic Commons arrive from the Hampden Center twice per day, Monday–Friday, and once on Sundays during the Fall, Winter, and Spring quarters. Deliveries are reduced to once a day, Monday–Friday, during breaks, interterms, and the Summer quarter.
Some types of University records are vital to operations or have historical significance. These records are permanently preserved by the record owner or in the University Archives. DU's Records Retention Schedule prescribes the types of records that must be retained permanently and/or archived. The University Archives is particularly interested in the following types of University records:
- Academic Council/Committee meeting minutes
- Department annual reports
If you have records that you believe must be transferred to University Archives, or if you are not sure whether records maintained in your area should be transferred to the University Archives, contact Kate Crowe, Curator of Special Collections and Archives, for assistance.
Retention Schedule Records
Most types of University records must be regularly purged in accordance with the University Records Retention Schedule. The Hampden Center (HC)—University Libraries' high-density, off-site storage facility—offers services to help you store and purge your records in accordance with the Schedule. Located in Lakewood, the HC stores low-use serials and monographs, microforms, large archival materials, DU furniture, and University records. Throughout the year, materials are delivered once a day, Monday-Friday, to campus. During the Fall, Winter, and Spring quarters deliveries happen twice-a-day to campus.
Staffed by 6 employees, the HC is made up of 2 MLIS graduates and 2 degree-seeking MLIS students at DU. Organizing, tracking, and servicing stored materials are our strengths. By using the storage infrastructure already in place at the HC, it will save you, and the University, money and time in complying with the University Records Management Policy and Retention Schedule. We also offer the option to digitize and electronically deliver requested documents faster than a campus delivery.
In an effort to work towards One DU, the HC provides resources to help with off-campus storage, records servicing and an existing supply chain. Avoid the high cost and unreliable customer service of a third-party vendor by storing your records at the Hampden Center.
We are already storing 1,300+ records for numerous departments on campus:
- Shared Services
- Controller's Office
Please feel free to contact our current partners to get a sense of our services.
Frequently Asked Questions
Does DU have a preferred records servicing vendor?
The University Libraries now offer a unified University records storage service plan. You will get:
- Compliance with the University's Record Retention Policy.
- I don't know if I have records. How can I find out?
What does this service cost?
You will be charged for the destruction of materials and, perhaps, for the transportation of materials depending on quantity and container size.
I have filing cabinets full of records. Will you take those?
We would prefer that the contents of filing cabinets be transferred into records boxes prior to being transported to the Hampden Center for storage.
How do I get records shredded?
If you have records that are past their retention period, we recommend Bayaud Enterprises. You can have them called to campus or have the Hampden Center conduct the shredding for you. Bayaud Enterprises is a local nonprofit, AAA NAID Certified paper shredding company, which employs staff with mental, physical, emotional and economic disabilities.
Why would I store my materials at the Hampden Center?
The University Libraries are serviced Monday-Friday by deliveries from the Hampden Center. In addition to physical delivery of materials, we can scan documents and send via encrypted email, usually same day. This saves you on-campus office space and the cost of storing at Iron Mountain or another competitor. Finally, we have a DU-Internal set of policies and procedures established by our department.
I still have questions. What should I do?
Complete the "20 Questions of Records Management" survey to learn more and get in contact with the staff at the Hampden Center.