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Office of Research & Sponsored Programs

the grant lifecycle, mount evans observatory

Proposal Preparation

When a Proposal Becomes an Award

The following items provide helpful information regarding the process that happens when a proposal becomes an award. Please also view the Setting Up an Award section for more information regarding the notice of award, ORSP review of terms and conditions, and contract negotiation.

Notice of Grant Award

Notification that a proposal has been funded is typically received in ORSP, or on occasion a PI may be notified directly. Oftentimes, the notification requires the signature of an authorized university official which needs to be completed through ORSP.

The Project Administrator and the PI will work together to ensure the technical and administrative requirements are acceptable.

PI Responsibilities
  • General review of the contractual terms and conditions
  • If you are working with foreign nationals or are unsure if export control relates to your project, please navigate to the export control page for more information
  • Thorough review of all technical aspects, which includes the statement of work and technical reporting requirements
ORSP Responsibilities
  • Forward a copy of the grant/contract to the PI
  • Review the contractual terms and conditions to ensure compliance with University rules and regulations
  • Completion of award documents/assurances
  • Obtain signature on behalf of the University
  • Return the award document to the sponsor
  • Initiation of new grant fund