Paying for Goods and Services

Pioneer Travel & Expense is the system used for all faculty, staff, and students who make business-related purchases. Whether you are using a DU Purchasing Card or paying out-of-pocket and seeking reimbursement, all expenses will need to be reconciled in this system.

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Business-Related Purchases and Employee Reimbursements

  • Purchasing Card
    • The Purchasing Card is the preferred method of payment for all business-related purchases. Learn how to order your Purchasing Card today.
    • Familiarize yourself with the Purchasing Card spending limits, and how to request a temporary spending limit increase.
    • Incurred, approved Purchasing Card purchases will be carried over into Pioneer Travel & Expense.
    • Please allow five to seven business days for the Purchasing Card transaction to appear in your Travel & Expense account.
  • Employee Reimbursements

    Employees who pay for business-related purchases out-of-pocket must seek reimbursement in Pioneer Travel & Expense. All out-of-pocket expenses require a receipt for reimbursement.

    Each cardholder is responsible for reviewing and submitting their expense reports in Pioneer Travel & Expense every 30 days. Best practice is to create and submit non-travel expense reports once per month, and create and submit travel-related expense reports once per trip, after the trip is completed.

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